Payroll & Benefits Coordinator

About Gelfand, Rennert & Feldman
Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.

We are seeking a Payroll & Benefits Coordinator with ideally multi-state payroll processing experience to join our team of dedicated professionals.

Location: This position can be based out of Century City (CA) on a hybrid basis.

Overview of Role: The Payroll & Benefits Coordinator is responsible for supporting the payroll, timekeeping, and benefits functions of the HR Department.

Responsibilities

• Provide administrative support to Payroll & Benefits Manager by preparing daily, weekly, bi-weekly, and quarterly reports
• Monitor payroll ticketing system and process requests to correct timesheet errors and make manual adjustments and corrections
• Ensure labor law compliance by reviewing meal and rest break data, and compiling necessary meal waiver forms  
• Assists in manual check preparations, including final checks, severance pay, and bonuses  
• Monitor non-exempt employee schedules to ensure adherence to shift start times
• Coordinate with other members of HR regarding any employee changes in payroll (i.e. terminations, new hires)
• Conduct benefit meetings with employees
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
• Assist employees with health, dental, life and other related benefit claims.
• Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives
• Administer COBRA
• Review and respond to unemployment claims with appropriate documentation and review monthly unemployment statements
• Assist with leave of absence administration
• Prepare and complete employment verification inquiries from outside agencies
• Maintain meticulous files, both electronic and hard copy
• Assist with administration of firm-wide wellness program
• Other projects and duties as assigned

A successful candidate will possess the following qualifications:

• 2+ years of payroll and benefits administration experience, ideally for the states of California, New York, Tennessee, Delaware, Texas, and others
• High School Diploma or GED equivalent is required; Associate's degree or higher is preferred
• Excellent communication skills (in person, on the phone, and via email)
• Detail-oriented with analytical mindset
• Strong customer service skills
• Intermediate knowledge of applicable labor laws and best practices
• Able to work independently will little supervision
• Able to juggle multiple responsibilities and maintain a sense of urgency
• Able to act in a confidential capacity
• Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint
• Solid interpersonal skills and other key soft skills (i.e., communication, time management, emotional intelligence, adaptability, active listening, critical-thinking, etc.
• Ability to quickly shift gears without losing focus
• Experience with ADP WorkForce Now is highly preferred

Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Benefits & Pay

We offer a diverse and employee-friendly environment with great work/life balance. Our comprehensive benefits package includes:

• Multiple Medical, Dental and Vision plans (including HSA and FSA options)
• Generous paid time off policy
• Paid holidays 
• Hybrid work flexibility
• 401(k) with discretionary match
• Discretionary performance bonus
• Tuition assistance and career advancement programs
• CPA program (employer-paid prep materials, paid time off to study and sit for exams, a CPA completion bonus, continued education and license renewals)
• Early office closures for major holidays
• Discretionary profit-sharing program
• Employee and client referral bonus 
• Commuter benefits
• Wellness program

This is a non-exempt, overtime eligible position. Employee compensation is determined by a variety of factors including, but not limited to, employee education/training/credentials, employee work experience, work location (including if the employee will be hybrid or fully in-office), the scope and responsibilities of the role, internal peer equity, and market considerations. The expected base compensation hiring range for this position is $59,000 to $68,000 per year.
Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

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