Payroll Associate Full-Time 1St Shift

At Bristol Health, we begin each day caring today for your tomorrow. We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients, residents and families. We are committed to provide compassionate, quality care at all times and to uphold our values of Communication, Accountability, Respect and Empathy (C.A.R.E.). We are Magnet ® and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic. Use your expertise, compassion, and kindness to transform the patient experience. Make a difference. Make Bristol Health your choice.

Job Summary:

Performs a variety of complex duties involved in processing payrolls, training new managers, monitoring employee change notices, assisting supervisor, and other HR related tasks.

Essential Job Functions and Responsibilities:

Ensures timely processing of payroll:

• Reviews all weekly payroll reports and records

• Generates and audits weekly time card reports

• Edits corrections in time and attendance system (Paycom) to ensure accurate pay processing

• Verifies that department transfers are accurate

• Prepares and creates data sets and files for import to Payroll

• Checks PTO time for availability and eligibility

• Conducts pay class audit and makes appropriate changes if needed

• Timely distribution of checks to Bristol Hospital employees and other corporations

• Assists with audits of provider pay rates, shift differentials, and ladder program incentives

• Responsible for post-payroll notifications and funding contributions

• Responsible for the accounts payable remittance advices for weekly payroll deductions

• Completes wage garnishment tracking including contacting the appropriate agency if necessary

Assists in the training and orientation of new managers/employees to payroll functions

• Delivers Payroll presentation in bi-weekly new hire orientation

• Conducts Manager training monthly (timecard/time off approvals)

• Helps employees navigate the Payroll module in Employee Self Service

Prepares reporting

• Provides W-2 compilation assistance for all corporations

• Employee wage verification for supervisor's review and authorization

• Prepares UC-61 forms when needed

• Generates ad hoc reports as requested

Additional duties

• Assists in the day to day efficient operation of the HR office; including phone coverage, faxes, employment verifications, walk-ins and mail.

• Performs additional related duties and/or projects as required or assigned by Supervisor. Makes recommendations to improve the operation of HR/payroll systems and office workflow.

• Provides the utmost confidentiality with all payroll records, wages and rates of pay.

• As needed, responsible for short-term disability, and supplemental payrolls.

• Provides assistance to Department Heads, Administrative staff and others in dealing with questions and problems relating to the interpretation of payroll policies and procedures, referring unusual circumstances to supervisor. Responds to payroll inquiries via service queue (SolarWinds)

Educational / Minimum Requirements:

• Must have High School Diploma. Associate's and/or Bachelor's degree in Accounting or related field is preferred.

• 3+ years of experience within a complex payroll system is required. Experience in Healthcare HR/Payroll setting is preferred.

State/Federal Mandated Licensure or Certification Requirements:

• None

Bristol Hospital Mandated Educational Requirements:

• General orientation at time of hire. Fire/Safety/Infection Control annually. Other programs as mandated by the Hospital.

Special Requirements:

• Computer skills, data entry and math skills. Knowledge of Excel required. Superior customer service skills.

Physical Requirements:

• Extended sitting, together with occasional bending, reaching and stooping.

Work Environment:

• Normal office conditions with adequate lighting and ventilation. May include customer contact and telephone use.

Cognitive Requirements:

• Analytical skills, problem solving and calculating abilities.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.