Payroll and Benefits Supervisor (US-Remote)

The Payroll and Benefits Supervisor will be supervising compensation, benefits, Payroll and pensions at a management level. These responsibilities will include overseeing company Payroll and Benefits department. This includes implementing corporate policies and procedures that adhere to legal requirements. The Payroll and Benefits Supervisor will achieve these goals in a cost-effective manner, while administering compensation, benefits, and pension plans that meet the needs of employees. Integrity and the ability to provide value are crucial for this role. Other duties may be assigned as necessary.

Our Payroll and Benefits Supervisor opportunity comes with an annual  salary range of $75 to 80K

Job Duties

• Advise and assist on interpretation and the administration of compensation, benefits Payroll and pensions.
• Oversee the classification and rating of occupations for compensation purposes.
• Ensure compliance with legislation such as the Pay Equity Act.
• Administer compensation and Benefits programs that align with performance expectations.
• Analyze and modify compensation and Benefits policies to establish competitive programs and ensure compliance with legal requirements.
• Develop and/or administer special projects in areas such as pay equity, benefit programs, and employee awards.
• Coordinate the payroll process with other departments for the purpose of delivering services in conformance with established guidelines.
• Monitor assigned payroll activities and/or program components for the purpose of ensuring effective department functioning, coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Assist in developing and monitoring automated fiscal systems for the purpose of analyzing, maintaining and providing information regarding assigned funds.
• Prepare and oversee the preparation of a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, worker's compensation checks, etc.) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit references.
• Reconcile account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
• Research discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Inform personnel and/or carriers and/or financial institutions regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
• Compile data from a wide variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) for the purpose of analyzing issues, ensuring compliance with mandated requirements, and/or monitoring program components.
• Verify a variety of payroll related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
• Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
• Communicate with a variety of internal and external parties (city/provincial/federal agencies, etc.) for the purpose of ensuring accurate processing of payroll deductions/garnishments.
• Respond to written and verbal inquiries for the purpose of providing information and/or direction.
• Process assigned payroll activities and/or program components for the purpose of ensuring effective department functioning, coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Prepare and reconcile a variety of payroll related documents (e.g. invoices for vendor payments, retirement plan transfers, payroll registers, worker's compensation) for the purpose of documenting activities and issues; meeting compliance requirements and providing audit references.
• Reconcile payroll account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
• Inform personnel, providers, and financial institutions regarding required documentation and procedures for the purpose of conveying information necessary to complete transactions.
• Research discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Compile data from a wide variety of sources for the purpose of auditing programs and ensuring compliance with mandated requirements.
• Assist in administering Canada, US and global Payroll and Benefits programs that align with performance expectations.
• Assist in the processing of bi-weekly payroll for salaried and hourly employees
• Compile payroll data such as garnishments, vacation time, insurance and other deductions.
• Extract timesheets and review work hours for completeness and accuracy.
• Ensure accurate processing of sick pay, benefits and vacation payouts.
• Maintain employee profiles, ensuring that they are up to date.
• Administer benefit payments.
• Stay current with payroll regulations, standards and work methods.
• Create required internal management reports from the payroll system.
• Respond to employee and government agency inquiries in regards to payroll.
• Communicate with a variety of internal and external parties (city/provincial/state/federal agencies and employees) for the purpose of ensuring accurate processing of payroll deductions/garnishments.
• Respond to written and verbal inquiries for the purpose of providing information and/or direction.
• Adhere to all policies and follow established procedures.
• Participate in required meetings providing input and recommendations.
• Perform other duties as assigned.

Requirements

• A bachelor's degree in a field such as Business Administration, Human Resources, or Accounting.
• CPP designation preferred.
• Minimum of 7-10 years' working experience, a combination of Business and Human Resource Management experience an asset.
• Completion of a professional development program in Human Resources preferred.
• 5 years of Human Resources/Payroll & Benefits experience in a management role required.
• Proven ability to build strong working relationships, internal and external to the organization.
• Strong knowledge of payroll systems, internal controls, and management.
• Advanced proficiency with UKG payroll programs and applications.
• Experience in managing the processing of salaries, bonuses, commissions, and other forms of compensation.
• Knowledge of audits, income tax forms, health benefits programs, sick pay and retirement plans
• Good knowledge of accounting, journal entries or bookkeeping experience.
• Ability to prepare ad hoc reports using Microsoft Excel.
• A flexible team player with a proven ability to work successfully in a large organization
• Strong presentation and facilitation skills.
• Well developed coaching and leadership skills, both on a formal and informal basis.
• Creative, forward thinker.
• Data analysis skills required.
• Basic research skills required.
• Demonstrated knowledge of change management.
• Ability to develop and implement strategies.
• Effective communication skills with individuals at all levels of the organization.
• Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
• Able to work efficiently as a part of a team as well as independently.
• Computer literacy, including effective working skills of MS Word, Excel, PowerPoint and e-mail required.
• Excellent time and project management skills.
• Attention to detail in all areas of work.
• Strong problem identification and problem resolution skills.
• Ability to interpret and implement company policies and procedures.
• Motivated individual with proven initiative.
• Professional appearance and manners.

Working Conditions

• Travel may be required.
• Overtime as required.
• Ability to attend and conduct presentations.