Payroll And Benefits Specialist

Job description

Payroll and Benefits Specialist

Job Summary:

The Payroll and Benefits Specialist position manages and maintains payroll for employees, as well as maintaining employee and salary databases. They assist employees with benefits enrollment and questions, verifies all insurance billing, maintains employee database and files, and ensures compliance with required benefit notices.

Responsibilities

• Previous payroll processing experience with Paychex Flex is a must
• Confidentiality is a must and will sign confidentiality agreement
• Must have knowledge of multi-state taxes and compliance laws
• Knowledge of Union Payroll regulations and labor adjustments
• Calculate the correct amount incorporating overtime, deductions and bonuses
• Calculate and prepare manual payroll checks when needed
• Receive approval from upper management for increases, bonuses when needed
• Must onboard and conduct orientation of new hires including knowledge on how to properly fill out I-9 and W-4 forms
• Keep track of hour rates, wages thru time tracking system
• Address issues and questions regarding payroll from employees and supervisors
• Prepare reports for upper management, finance department on weekly basis
• Maintain confidentiality of all Payroll and personal information. All reports and data to be locked and secure.
• Maintain/ Scan copies of paperwork regarding benefits including vacation, sick, holiday and personal days as well as changes to employee deductions including health and 401K that are received from OPS HR.
• Provide employee wage verification to outside requestors with proper release
• Knowledge of benefits coordination regarding claims, enrollments, cancelations, oversee disbursement of employee benefit packages, handle queries and concerns, insurance billing and 401k
• Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits.
• Conduct benefits orientations and explain benefits self-enrollment system.
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
• Assist employees with health, dental, life and other related benefit claims.
• Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives.
• Run weekly and Monthly commission reports, get the proper approvals.
• Review monthly Union dues for proper calculation.
• Other duties as assigned.

Required Skills/Abilities:

• 5 years minimum experience as Payroll and Benefits Specialist (Required)
• Solid understanding of accounting fundamentals and payroll best practices
• Extensive knowledge of employee benefits and applicable laws.
• Very good knowledge of legislation and regulations of the field
• Proficient in MS Office and expert knowledge of Paychex Flex.
• Trustworthy with attention to confidentiality
• Outstanding organizational ability with great attention to detail
• Excellent communication skills both over the phone and emails/letters
• High school diploma or equivalent; BSC/BA in business, accounting or relevant field is a plus

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Must be able to start ASAP