Payroll and Benefits Administrator - Valiant Residential

Description:

Position Summary

The Payroll & Benefits Administrator is responsible for confidentially maintaining accurate records for all Valiant Team Members in compliance with state and federal laws. Primarily responsible for handling the payroll functions of the organization by ensuring pay is processed on time, accurately, and in compliance with government regulations while coordinating all benefits and retirement programs.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Payroll Functions:

• Process bi-weekly Payroll and maintains and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, bonus, benefits, garnishments, taxes, and other deductions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Facilitates audits by providing records and documentation to auditors.
• Reviews team member timesheets for accuracy and correct application of personnel policies; contacts appropriate personnel to remedy timesheet errors.
• Prepare reports for annual performance appraisals and process the merit increases in Paylocity timely for payroll.
• Complete payroll reports and distributes accordingly (tax deposits, 941 quarterly filings, and W-2s, and other year reports.
• Track and record team member PTO
• Conduct exit interviews, analyze data and make recommendations to improve employee engagement, employee retention and methods for continuous improvement.
• Assist with the unemployment process, including responding to claims, appeals, and coordinate participation in hearings
• Respond to U.S. Bureau of Labor Statistics

Benefits Functions:

• Manage eligibility of team members into the various benefits
• Distributes all benefits enrollment materials and determines eligibility.
• Coordinate the open enrollment process.
• Produce and distribute Summary Plan Descriptions as necessary
• Ensure termination from benefits occurs in a timely manner and appropriate COBRA paperwork is issued.
• Review benefits invoices to ensure accuracy prior to releasing for payment
• Report and administer workers’ compensation claim and audits
• Responds to benefits inquiries from managers and team members on plan provisions, benefits enrollments, status changes and other general inquiries.
• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, and FMLA.
• Response to 401(k) inquiries from managers and team members relating to enrollments, plan changes and contribution amounts.
• Produce reports essential for Third Party Administrator to produce annual 5500

Other Functions:

• Maintain accurate records to file EEO-1 report
• Work with HR Manager on annual benefits renewal with carriers
• Assist annually with updating Team member Handbook
• Attend job related seminars and webinars to remain knowledgeable regarding changes to laws related to Payroll and benefit
• Performs other duties as assigned

Requirements:

• Minimum Qualifications (Knowledge, Skills, and Abilities)
• Bachelor’s degree required, preferably in Human Resources, accounting or Business Administration
• Minimum of 5 years of experience in required field, preferably in property management setting
• Excellent interpersonal, verbal, and written communications skills
• Working knowledge and use of Microsoft Excel
• Ability to organize and prioritize tasks to meet deadlines
• Can work independently as well as with others, while maintaining a high level of confidentiality
• Paylocity payroll processing experience required.