Payroll and Benefits Administrator

Description

Under general direction from the Associate Director Human Resources the Payroll and Benefits Administrator ensures effective processing and oversight of the benefit and payroll process and general benefit/payroll functions for the University. Performs a variety of administrative and complex clerical duties as needed to assist in the day-to-day maintenance of benefits, payroll, and human resources programs and processes. Assists to monitor compliance with established policies and procedures related to benefits and payroll. Examples of Duties

Payroll Responsibilities:

Manages and maintains time and attendance and bi-weekly payroll processing;

Oversees earned time and fringe benefit accruals;

Reconciles Payroll and benefit reports to external vendors and regulatory agencies;

Initiates payment requests for payroll deductions and fringe benefits;

Processes garnishments and levy’s and provides communication with employees as needed;

Coordinates paycheck replacement as needed for missed payments, direct deposit rejections, lost payments etc.;

Responsible for payment of moving/relocation expenses reimbursements through payroll;

Understand proper tax treatment and processing requirements for wages and employer paid benefits;

Payroll tax compliance- register with other jurisdictions and set-up in ADP;

Responsible for following up with out of state employees regarding tax deductions and changes to receive the appropriate paperwork needed;

Responsible for non-residents and foreign and national employee/student employee tax knowledge and compliance;

Assist in reporting requirements for workers’ compensation annual audit, 403(b) audit, and fiscal year end audit;

Responsible for overseeing the preparation, timeliness, and accuracy of all year-end processing for employees, including W-2s;

Ensure compliance with IRS and State payroll regulations and applying them to the University as required;

Standardize management payroll reports and prepare ad-hoc payroll reports for internal departments;

Identify and recommend updates to payroll processing, systems, and procedures and work with appropriate departments (i.e HR) to execute changes;

Works with Provosts office on Overloads/Stipends and maintains and manages batch for payment;

Assist with request for payment process for benefits and ACH payments for vendors.

Benefit Responsibilities:

Assist with review of benefit options with new hires and terminating employees; obtains necessary information and documentation to process new hires and separation actions;

Handles day-to-day employee benefits questions (via phone and email);

Processes changes to employee benefits;

Assists with the annual benefits open enrollment process and aides employees in the benefit selection process;

Reviews insurance and other billings for accuracy;

Assists with FMLA/LOA, short and long term disability requests, track, update and maintain appropriate records;

Process unemployment claims, respond to DOL requests;

Assists with Workman Compensation, receive incident reports, schedule medical appointments, report claims to MEMIC, track and complete OSHA 300 report;

Actively work with the HR team to advance departmental projects and improvements.

Typical Qualifications

Ability to multi­ task and prioritize workload, and provide exceptional service to internal and external customers while maintaining confidentiality at all times. Must be a self-starter with communication, interpersonal skills, analytical and problem solving skills. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Education & Experience:

Associates degree inbusiness or related field required (business or human resources), Bachelors degree preferred.

Minimum of 3 years payroll experience and/or human resources experience

Knowledge of payroll laws and reporting requirements

Experience with Microsoft Office required, ADP software experience desired

Skills:

Exemplary customer service

Excellent written and oral communication skills

Strong analytical and problem- solving skills

Excellent processing skills and attention to detail

• Must possess excellent organizational skills and be extremely flexible to meet employee demands, in addition to being able to work independently and prioritize multiple tasks in a changes environment with a high degree of accuracy.
• Must demonstrate sound knowledge of HR, benefits, and payroll related policies, procedures and application

Supplemental Information

** Exact compensation may vary based on skills, experience, and location.
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