PART-TIMEJUDICIALASSISTANTI

Opening Date:January 31, 2024

Hourly Rate:$21.93 - $26.82 per hr DOQ

Preferred Hours: M-TH, 9:00 am - 4:00 pm (Some Flexibility)

Closing Date: Open until filled

Status: Part-time, Non-Exempt

The statements and information in this document are neither intended to nor do they create contractual or other rights on behalf of any person hired by the City.

GENERAL PURPOSE

Understands and performs entry level assignments to expedite the preparation and processing of court cases such as: scanning, e-filing, interpreters, front counter, issues summons, receives fines, responds to telephone and in person public inquires. Ability to process cases from one area: Small Claims, Traffic, or Criminal. Typically, 0-1 years of experience.

SUPERVISOR

Court Administrator

POSITION(S) SUPERVISED

None

ESSENTIAL JOB FUNCTIONS

• Meet performance standards established with the employee's manager;
• Job attendance is required, except for authorized leave;
• Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL);
• Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation, and county offices;
• Researchsourcedocumentsforrelevantdatatoproducelegalpapersandcourt documents;
• Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines;
• Performs various in-court duties under close supervision;
• Makes minute entries;
• Cash handling including receipting of cash and giving change, creating trust accounts and other cash handling duties as necessary;
• Opens and closes court as required;
• Administers oath to witnesses and jurors;
• Marks, handles, and is responsible for keeping and releasing of exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state;
• Receives and dockets notices of appeal;
• Balances, verifies, and prepares daily deposits; types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court;
• Perform other duties as assigned or required.

MINIMUM QUALIFICATIONS

• Education and Experience:
  • HighSchooldiplomaorequivalentwithacademicbackgroundingeneralofficepractices; up to one (1) year experience providing exposure to routine administrative and clerical duties and responsibilities, or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.
  • Spanish Speaking Required
• Special Qualifications, Licenses, Certifications:
  • Must possess and maintain a valid Utah Driver's License with periodic verifications by the City.
  • Must be able to pass a pre-employment drug test, background check, and driving record check.
  • Must pass random background checks to maintain UCJIS access.
  • Must keep all OMS certificates current and in compliance if given access.
• Knowledge, Skills, and Abilities:
  • Abilitytotype45
  • Ability to process cases from one area: Small Claims, Traffic, or Criminal.
  • Extensive knowledge of basic trial process and court administrative procedures; knowledge of telephone etiquette. Extensive skill in word processing and computer programs such as CORIS, OMS, UCJIS and Versadex.
  • Ability to create and maintain accurate records and follow record retention schedules; ability to communicate effectively both orally and in writing; ability to use independent judgment; ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public; ability to follow written and oral instructions; ability to maintain professionalism in the courtroom at all
• Working Conditions: Employee(s) in this position perform in generally comfortable conditions. Talking, hearing, and seeing required in the normal course of performing the job. Common eye, hand, finger dexterity is required to perform essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, critical thinking, and creative problem solving. Periodic local travel required in course of performing portions of job functions. Considerable exposure to stress as a result of human behavior, frequent deadlines, and the general demands of the position.

NOTICE: This job description in no way states or implies that these are the only tasks to be performed by the employee occupying this position. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor. It is the policy of the City of Midvale to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, religion, national origin, age, or disability. Human Resources will provide reasonable accommodations for any applicants during the selection process. If you have special needs, please call 801-567-7223. In the interest of the workplace and public safety, all offers of employment are contingent upon the successful completion of a chemical screen for the purpose of detecting the presence of alcohol and/or controlled substances in the body. Midvale City requires as condition of employment, the use of direct payroll deposit to a bank or savings account.

APPLICATIONS and RESUMEmust be submitted online at midvale.utah.gov. This position is open until filled with the first review on February 14, 2024.

Midvale City is an Equal Opportunity Employer