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Form of workJob Title: Part Time Evening Adult Career and Community Development (ACCD)
Secretary
Location: El Reno Campus
Department: Adult and Career Community Development
Reports to: Adult Coordinator
FLSA Status: 12 month, Part-time
Prepared By: Angela Lewis
Prepared Date: 5-26-2022
Summary:
Provide administrative assistance, clerical/bookkeeping/recordkeeping, and secretarial support to Adult and Career Community Development (ACCD)/BIS Services. Typical hours are Monday-Thursday, 4:00 pm - 9:00 pm. The support position is assigned to Business & Industry Services (BIS) and reports to the ACCD Coordinator.
Education and/or Experience:
High school diploma or GED, one-year related experience and/or training.
Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to complete essential duties satisfactorily.
Process student enrollment, set-up of class folders, computer input, receipt of tuition, selling of books, and communication of training activities with employees, students, and staff.
Accept, receipt, balance, report, and process payments (cash, check, credit card) related to training activities. Organize and maintain records for short-term adult instructors; complete and maintain instructor contracts and time sheets; process refunds. Enter and maintain all necessary enrollment information needed for local, state, and professional associations, as well as organize, maintain, and track student records. Account for money received and maintain cash drawer for the department. Initiate and keep track of billings to companies. Reconcile all student tuition and fee accounts, utilize student accounting system, preparation of daily reports.
Disperse instructor direct deposit receipts.
Assist with contacting and scheduling instructors; and, contacting and enrolling students. Notify students and instructors of cancellations.
Maintain class records (completions, hours, status) and create certificates.
Work with all BIS/ACCD staff and clients to ensure a team approach to customer service. Meet, greet and welcome groups utilizing training/meeting rooms for events of all kinds.
First line of contact for incoming customers and incoming calls.
Provide secretarial support to the ACCD department; typing, filing, data entry, keyboarding, bookkeeping, maintaining supplies and ordering materials, preparing routine correspondence, preparing and processing purchasing orders.
Communicate with internal and external clients and customers.
Work closely with Coordinators on all aspects of training programs.
Copy and duplicate class materials as needed.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is generally quiet.
Canadian Valley Technology Center District No 6 is an Equal Opportunity Employer and does not discriminate on the basis of race, color, sex, pregnancy, gender, gender expression or identity, national origin, religion, disability, veteran status, sexual orientation, age or genetic information.
Secretary
Location: El Reno Campus
Department: Adult and Career Community Development
Reports to: Adult Coordinator
FLSA Status: 12 month, Part-time
Prepared By: Angela Lewis
Prepared Date: 5-26-2022
Summary:
Provide administrative assistance, clerical/bookkeeping/recordkeeping, and secretarial support to Adult and Career Community Development (ACCD)/BIS Services. Typical hours are Monday-Thursday, 4:00 pm - 9:00 pm. The support position is assigned to Business & Industry Services (BIS) and reports to the ACCD Coordinator.
Education and/or Experience:
High school diploma or GED, one-year related experience and/or training.
Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to complete essential duties satisfactorily.
Process student enrollment, set-up of class folders, computer input, receipt of tuition, selling of books, and communication of training activities with employees, students, and staff.
Accept, receipt, balance, report, and process payments (cash, check, credit card) related to training activities. Organize and maintain records for short-term adult instructors; complete and maintain instructor contracts and time sheets; process refunds. Enter and maintain all necessary enrollment information needed for local, state, and professional associations, as well as organize, maintain, and track student records. Account for money received and maintain cash drawer for the department. Initiate and keep track of billings to companies. Reconcile all student tuition and fee accounts, utilize student accounting system, preparation of daily reports.
Disperse instructor direct deposit receipts.
Assist with contacting and scheduling instructors; and, contacting and enrolling students. Notify students and instructors of cancellations.
Maintain class records (completions, hours, status) and create certificates.
Work with all BIS/ACCD staff and clients to ensure a team approach to customer service. Meet, greet and welcome groups utilizing training/meeting rooms for events of all kinds.
First line of contact for incoming customers and incoming calls.
Provide secretarial support to the ACCD department; typing, filing, data entry, keyboarding, bookkeeping, maintaining supplies and ordering materials, preparing routine correspondence, preparing and processing purchasing orders.
Communicate with internal and external clients and customers.
Work closely with Coordinators on all aspects of training programs.
Copy and duplicate class materials as needed.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is generally quiet.
Canadian Valley Technology Center District No 6 is an Equal Opportunity Employer and does not discriminate on the basis of race, color, sex, pregnancy, gender, gender expression or identity, national origin, religion, disability, veteran status, sexual orientation, age or genetic information.
