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Salary- Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
- Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Administrator.
- Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.
- Type, reproduce and distribute notices to staff, students and parents.
- Ensure that all communications from the office meet proper written and oral English standards.
- Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
- Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools, if necessary.
- Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance records, coordinated with payroll data, as required, if necessary.
- Maintain a current school calendar of events and use of facilities, if necessary.
- Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files.
- Arrange appointments and maintaining a schedule for the Administrator or designee and assigned staff.
- Make announcements and operate the school intercom systems, if necessary.
- Assist the Administrator or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products.
- Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Administrator's or designee's responsibilities. Complete all required monthly and year end reports in a timely fashion.
- Order and maintain office supplies.
- Maintain inventories of books, materials, and equipment of the assigned location.
- Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
- Recommend to the Administrator or designee improvements needed in office procedures or operations.
- Communication to the Administrator or designee any unusual situations. Advise immediately of any evidence of substance abuse, child abuse, child neglect, severe medical conditions, potential suicide, or individuals appearing to be under the influence of alcohol, or controlled substances.
- Assist the Administrator or designee and staff in handling interruptions and emergencies, calling for assistance when needed.
- Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies.
- Maintain a safe working condition and operate electronic and other equipment needed to carry out job functions and responsibilities.
- Attend required staff meetings and serve, as appropriate, on staff committees.
- Keep informed about school and district activities, requirements of the law and code, Board policy and regulations, and other information necessary for the functioning of the office.
- Continue to grow through collaboration with fellow staff members and participation in appropriate staff development and workshop programs.
- Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic.
- Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines.
- Adhere to New Jersey school law, State Board of Education rules and regulations, Board of Education policies and regulations, school regulations and procedures, and contractual obligations.
- Perform any duties and responsibilities that are within the scope of employment, as assigned by the Administrator or designee, and not otherwise prohibited by law or regulation.
- Meet such alternatives to above qualifications as the Superintendent may find appropriate and acceptable
- Pending budget availability
- All postings are open for ten (10) consecutive days following the date posted or until filled
JobID: 9846
Position Type:
NON-CERTIFIED PROFESSIONALS
NON-CERTIFIED PROFESSIONALS
Date Posted:
11/3/2023
11/3/2023
Location:
Business Services
Business Services
Date Available:
ASAP
ASAP
Effective Date(s): ASAP
Staff Needed: One (1) Part Time Clerical Worker
Qualifications:
The Part Time Clerical Worker Shall:
Salary: As Per Negotiated Contract
Initiator: Richard Matthews, Business Administrator
Initiator: Richard Matthews, Business Administrator
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