Organizational Effectiveness Specialist

Type of Appointment: Full-time, Temporary (1-year), Management Personnel Plan (MPP I)

Anticipated Salary Range: Up to $95,000 annually (Commensurate with qualifications and experience)

Recruitment Closing Date: Open Until Filled

First Application Review Date: December 12, 2023

REQUIRED- All candidates must submit the following:

• Application
• Cover letter
• Resume 
• Three References

THE DEPARTMENT:

The mission of the Division of Administrative Affairs is to provide high quality fiscal, human and facility services in support of the university through partnerships and innovative solutions.

DUTIES AND RESPONSIBILITIES:

The Organizational Effectiveness Specialist/Trainer will develop, grow and administer the Division's Organizational Effectiveness and continuous improvement initiatives by:

• Promote a culture of continuous improvement throughout the Division of Administrative Affairs
• Identify opportunities for divisional effectiveness and continuous improvement
• Oversee the implementation of organizational development strategies and processes
• Conduct organizational assessments of all operational, business, and functional units to identify areas where the organization could improve its performance, culture, or structure
• Facilitate learning events to engage and educate University colleagues through workshops and seminars
• Analyze data and creating reports to identify trends and opportunities for improvement
• Collaborate with other departments to ensure that the organization is aligned with its mission and goals
• Measure the achievement of established goals
• Consult with management on performance, organizational, and leadership matters
• Facilitate change management
• Utilize various technologies to facilitate process improvement efforts
• Report results and successes to divisional leadership
• Oversee the work of the Divisional Process Improvement Analyst

Administrative Operations:

• Supplement office administrative support staff, provides support activities for the Vice President's office, such as resolving problems and responding to inquiries, and ensuring operational commitments are met
• Engages in professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
• Participate in hiring decisions and performance appraisal
• Performs miscellaneous job-related duties as assigned 

QUALIFICATIONS:

• Bachelor's degree in Business, Organizational Development, Education, or another related field.
• Lean Green-Belt certification or higher.
• Four (4) years of related experience in human resources, organizational development, or business management involving process evaluation and the implementation of improvement policies, procedures, practices, or programs
• One (1) to two (2) years of experience in developing, implementing, and facilitating training and workshop programs and assessments
• Ability to create, deliver and assess needs related to various positions and produce training programs and materials to target these needs
• Expertise in process improvement techniques such as LEAN, Kaizen, etc , and able to and quantify and qualify results through metrics, and financials
• Strong skills in assessment and analysis of data reporting
• Excellent teaching, presentation and communication skills (written and verbal)
• Superior organizational, time management and multi-tasking capabilities
• Strong customer service focus and adeptness to interact with and influence all levels within and external to the organization
• Ability to navigate a highly collaborative and diverse environment  

DESIRED/PREFERRED QUALIFICATIONS, SKILLS:

• Master's Degree or higher in Business, Organizational Development, Education, or another related field
• Certified Lean Six Sigma Yellow Belt (CLSSYB) or higher
• Project Management Certified
• 3 or more years of experience leading Kaizen initiatives
• 2 or more years of experience as an organizational development specialist
• Higher education experience
• Project plan development experience

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Conflict of Interest 

This position is a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml.   

Outside Employment Disclosure 

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager's request.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml.   

Child Abuse/Neglect Reporting Act (CANRA) 

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.  We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.