Order Processing Section Assistant

Do you like desk work? Need full-time job? Need stable job? Then, apply us!

Administrative and general office duties involving data and Order Processing and distribution to ensure successful distribution and order cycle.

Order Processing Section Assistant works with Order Processing Section Senior Assistant to maintain customer information and ensure customer satisfaction.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as necessary.

・ Confirm orders by referring to terms and conditions agreed with customer

・ Enter information of purchase order received from customers into the system
accurately

・ Communicate with Production Department to check inventory and production
schedule

・ Plan accurate and timely shipment, and arrange trucking

・ Understand shipment receiving policies of each customer and coordinate all shipment
matters without any troubles

・ Issue, double-check and send invoice/credit memo and other shipping documents

・ Track outbound freight. Handle any shipment issues properly in accordance with rules
or directions given by supervisor

・ Arrange sample shipment directly to customers or sales offices

・ Create shipping labels

・ Arrange trucks to pick up raw materials and track shipment

・ Be positively involved in delivery issues to resolve

・ Make any documents for exporting

・ Check “Net Pricing Customer Registration Form” and “Customer Registration Form” to
register into the system

・ Make report for product inventory daily

・ Arrange all import related matters

・ Check every freight and warehouse invoice

・ Keep records of freight and storage fee to report

・ Send purchase order to the head office in Japan

・ Keep import expense records

・ Issue COI and W-9

・ Make report for number of visitors monthly

・ Answer inbound telephone calls in a professional manner

・ Make manuals

・ Organize section’s documents

・ Make daily report

・ Draft “Request for Approval”

Job Type: Full-time

Pay: $20.00 - $23.20 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person