Operations/Administrations Officer

Job Description:

Systems Technology & Research, Inc. (STaR) is seeking an Operations/Administrations Officer in the Huntsville, AL area to support an Army Aviation Project Office located at Redstone Arsenal, AL. The successful candidate will act as the principal adviser to the Technical Management Division (TMD) for managing, coordinating, and executing the mission, functions, and activities across the staff.

Qualifications/Experience:

• A bachelor's degree with 15 years of applicable experience.
• Familiarity with Army Enterprise Staff Management System's (AESMS) Enterprise Task Management Software Solution (ETMS2) is preferred.
• Program Management experience with extensive knowledge of contract actions and documents to include but not limited to Statements of Work (SOW), Integrated Master Schedules (IMS), and Memorandum of Understanding or Agreements (MOU/MOA).
• Army Acquisition experience preferred.
• Ability to manage multiple projects simultaneously, work effectively and well with others.
• Skilled in interpersonal and intergovernmental communications.

• Ability to interface collaboratively with various levels of senior leaders, managers, employees, and external stakeholders.
• Ability to maintain the highest level of confidentiality and discretion in handling sensitive material concerning the organization and the objectives of senior leadership within the organization.

• Working knowledge of Defense Travel System (DTS).
• Familiarity of Microsoft Programs, to include, but not limited to Outlook, Word, PowerPoint, and Excel, TEAMs, SharePoint, Army 365, etc.
• An active DoD Secret clearance or ability to obtain.

Job Duties:

• Serve as the Operations/Administrations officer and principal adviser to the Technical Management Division (TMD) for managing, coordinating, and executing the mission, functions, and activities across the staff.
• Support leadership to ensure successful completion of operations across the Project Office.
• Responsible for all administrative functions of the office.

• Responsible for generating, prioritizing, and managing correspondence within TMD.
• Coordinate meetings, pre-briefs, and other events with other organizations, individuals, and staff.
• Ensure all CONUS and OCONUS travel requirements are initiated, coordinated, and met.

• Work with Project Office Headquarters Staff to synchronize, coordinate, and support TMD actions and ETMS2 tasking and directives.
• Manage office battle rhythm (meetings, agendas, tasking requirements, product development, and administrative documents).

• Review and track all taskers/actions for signature to ensure action packages are completed and ensure correspondence is in the correct format to meet all Army requirements.

• Serve as the principal point of contact for the coordination and performance of operational and administrative tasks associated with functional areas to include project planning and prioritization management that focuses support to the Army.
• Support the coordination and staffing of Project/Product Office requirements with subordinate organizations, Program Management Offices, Program Executive Officer (PEO) Office, and Assistant Secretary of the Army (Acquisition, Logistics and Technology) (ASA(ALT)).
• Support coordination of PM/PdO conferences, ceremonies, and events.
• Coordinate with other services in support of multi-service programs.
• Maintain a working repository database of information pertaining to TMD operations and workload to support prompt analyses.

• Execute independent decisions within established guidelines and ensure the appropriate level of discretion while handling exposure to highly sensitive and confidential data.
• Review and/or compose correspondence/documents submitted to the Command team for approval and signature to ensure formatting, spelling, grammar, and syntax meet the senior leadership's intent.

Systems Technology & Research, Inc. is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, national origin, religion, gender, gender identity, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities. For more information go to U.S. Equal Employment Opportunity Commission.