Operations Support Assistant

Duties

This position is located in the Office of the Assistant Chief of Police.

Duties and responsibilities include, but are not limited to the following:

Assisting in the preparation of requests for procurement, training, travel orders, vouchers, and other forms as needed using applicable automated systems. Initiating the developments of new or revised administrative policies, procedures and instructions needed for the efficient administrative functioning of the organization. Preparing, maintaining, and certifying automated Time and Attendance reports and monitors leave balances using personnel programs and systems, i.e. Work Brain System. Using a variety of Access databases to accomplish overtime reports as well as to enter and log out documents to various offices.

Providing assistance and information to officials and officers with overtime requests, leave requests, FMLA applications, pay certification, payroll corrections, worker’s compensation paperwork, requests for advanced leave, and similar services as requested. Serves as the organization’s liaison for office support services. Notifying appropriate personnel of the need for information or recommendations, and either preparing the response or following up to ensure a timely response by others. Independently controlling and maintaining data in information management systems such as forms, records, mail, directives, or publications management systems.

Consolidating annual funding estimates from subordinate offices into a complete budget request for the division. Organizing estimates by appropriation, object class, and line item following current budget instructions. Preparing required supporting documentation for expenditures such as employee travel, training, and office equipment and supplies. Serving as the organization’s liaison to the purchasing/procurement point of contact to arrange for, monitor, and secure equipment, services, and products for specialized programs or office functions. Maintaining procurement files and databases in accordance with Federal regulations and agency directives. Preparing charts, graphs, and narratives information for management or program analysis reports from material provided by higher-level employees.

Reviewing incoming correspondence, publications, regulations, court notifications and subpoenas, and directives that may affect the organization and assigned officers. Systematically evaluating and improving correspondence operations for an extensive organization with varying functions performed in subordinate offices. Ensuring all certificates and personnel documents are filed. Maintaining the files area in good order, allowing timely access to requested information. Establishing effective working relationships with officials, officers and civilian personnel.

Requirements

Conditions of Employment

You must be a U.S. Citizen. Successful completion of a Background Investigation is required. Must complete a one year probationary period.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  The following documents are required and must be received by the closing date of this announcement: 1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yr) of employment. 2. Other supporting documents: - Veterans Preference Documentation, if applicable. - College transcript(s), if qualifying based on education, or other documentation to prove possession of the basic requirements for this position.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  Navigate to the following url to apply to this job: USCP Careers 1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire. 2. Click the Submit Application button to submit your application package. 3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date. 4. To verify that your application is complete, log into your account, select the job posting for this position. The page will display the status of your application, the documentation received and any correspondence the Department has sent related to this application. 5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered. The complete application package must be submitted by 6:59 PM (ET) on the closing date to receive consideration.

  Agency contact information

  Email

  Alyssia.Norwood.ctr@uscp.gov

  Address

  Office of the Assistant Chief of Police
  119 D Street NE
  Washington, DC 20510
  

  Next steps

  After a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Navigate to the following url to apply to this job: USCP Careers