Address
Form of work
SalaryInitial Posting Date:
03/07/2024 Application Deadline:
03/28/2024 Agency:
Department of Transportation Salary Range:
$3,619 - $5,483 Position Type:
Employee Position Title:
Operations Support Analyst Job Description:
Administrative Specialist 2 – Operations Support Analyst
Oregon Department of Transportation
Public Transportation Division
Program Service Unit
Oregon Department of Transportation
Public Transportation Division
Program Service Unit
Salem
The role:
Are you passionate about contributing to your community by improving access and mobility options? Join us as our Operations Support Analyst! In this role, you will communicate daily with all levels of ODOT staff, local governments and transit providers for the purpose of giving and collecting data. You will interpret, assist and explain laws and policies governing federal and state grants and apply those interpretations to specific routine and non-routine situation. Apply today!
We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through
our values, commitments, strategies and actions
. Before applying, visit our
applicant information website
to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
- Maintain Public Transportation Division’s system of record for Oregon's passenger transportation vehicle fleet, transit-related equipment, signs/shelters and facilities.
- Work with program coordinators to evaluate and analyze current and new policies, procedures and rules.
- Create, maintain and improve processes to notify grant recipients of requirements.
- Assist managers in developing and preparing reports, databases, spreadsheets and presentations.
- Research, compile, review and analyze information and data to prepare internal and federal reports.
- Act as the Public Transportation Division’s (PTD) federal National Transit Database (NTD) system user manager and delegate roles appropriately.
- Collaborate with Federal Transit Administration manager to ensure compliance for the division and recipients.
- Resolve discrepancies, errors and omissions by researching, communicating and negotiating solutions with grant recipients.
- Assist regional transit coordinators and grant recipients with administrative support functions.
- Identify, develop and recommend new processes and procedures for grant recipients’ agreements.
- Work is primarily performed in an office setting with a minimum of 1 day a week in office. Hybrid work options available.
- To request a copy of the position description, which includes all duties and working conditions, please emailODOTRecruitment@odot.oregon.gov.
What’s in it for you:
- Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.Learn moreabout working at the Oregon Department of Transportation and thebenefitswe offer.
- Competitive benefits packages which can be estimated using ourcompensation calculator.
- Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non-PERSparticipating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review theClassification and Compensationpage for more details.
- Public Service Loan Forgivenessopportunity!
Want to know about new job postings?
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to receive weekly email notifications! Minimum qualifications:
Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations AND two (2 years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
An associate degree in general office occupations AND two (2 years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with
ODOT values
to help us decide who will move forward.- Demonstrated experience with verbal and written communication skills and conflict resolution abilities.
- Demonstrated experience performing well in a crowded environment with diverse audiences while maintaining the highest level of personal credibility and professionalism.
- A proven track record of performing technical or administrative support functions independently, making judgment calls and resolving problems.
- Demonstrated experience using database software and spreadsheet software.
- Demonstrated experience researching, analyzing and communicating information in and from reports, charts, tables and graphs.
- Demonstrated experience interpreting and explaining statues, rules, regulations, policies, procedures and financial records to a diverse audience.
How to apply:
- Complete the following required steps:
- Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
- Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
- Your cover letter must be limited to no more than two (2) pages.
- Please address your cover letter to Drew Orr, Program Services Manager.
- Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
- You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
- Complete questionnaire. Answer the checkbox-style questions before submitting your application.
- After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
- If you are a veteran, you may receive preference. Thetask to upload your documentswill be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.
Need help?
- For questions, call 503-779-9733 or emailODOTRecruitmentJB@odot.oregon.gov.
Additional information:
- The salary range for this position will be truncated as of April 1, 2024, which will impact the minimum salary for this classification. The new monthly salary range on April 1, 2024, will be $3,948 - $5483
- We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.
- We may use this recruitment to fill multiple or future vacancies.
- We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
- You will be represented by the Service Employees International Union (SEIU).
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
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