Operations Specialist

Duties

The Operations Specialist is responsible for ensuring the veracity and efficiency of the court's Case Management/Electronic Case Files (CM/ECF) system and for quality assurance of all electronic entries. The incumbent supports the public intake functions, and assists regularly assigned courtroom deputies, as required.
The representative duties of this position include but are not limited to the following:

• Thoroughly performs daily quality checks on entries in the CM/ECF database to ensure the accuracy and completeness of the information. Consistently maintains and logs user errors and generates deadline and deficiency notices.
• Assists the public, attorneys, and other court-related agencies on case status, court procedures, and filing processes. Retrieves files and makes copies of records for court personnel, attorneys, and others. Prepares and ships records to the Federal Records Center. Assists the public in the use of the public electronic records database. Provides general information to pro se litigants in processing case information during the initial filing of court documents in accordance with procedures and rules. Processes documents and records requests, including documents reproduction, preparation and certification. Sorts and processes incoming and outgoing mail; scans and converts documents into imaged files.
• On a backup basis, attends court sessions and swears witnesses, juries, and interpreters. Assists with the orderly flow of proceedings, including setting up the courtroom, assuring the presence of all necessary participants, and managing exhibits. Takes notes of proceedings and rulings and prepares minute entries. Drafts judgments for the judge's approval. Acts as liaison between the Clerk's Office, the Bar, the public, and judges to ensure that cases and court hearings proceed smoothly and efficiently. In the absence of the assigned courtroom deputy clerk, serves as a primary source of information on scheduling and case processes.
• Performs any other duties assigned by the Operations Manager or Assistant Operations Manager.

Requirements

Conditions of Employment

Applicants must be citizens of the United States of America or be eligible to work in the United States.

• Employees are required to adhere to the Code of Conduct for Judicial Employees, which is available to applicants to review upon request.
• Employees of the United States District Court are Excepted Service Appointments. Excepted service appointments are at will and can be terminated at any time by the Court.
• This position is subject to mandatory EFT participation for payment of net pay.
• Reimbursement of relocation expenses is not permitted under Judicial Conference Policy in effect at this time.

How You Will Be Evaluated

• Benefits

  Review our benefits

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Please read the "How to Apply" section.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  Qualified persons interested in being considered for this position must submit an application package to include the following:

  • Application for Judicial Branch Federal Employment - Form AO78, available in the Clerk's Office or on our website https://www.prd.uscourts.gov/.

  • Cover Letter stating the reasons for your interest in the position and

  • Resume detailing all relevant experience, education, and skills.

  You must submit ALL required documents as a single PDF document to vacancies@prd.uscourts.gov.
  The vacancy announcement number must be clearly indicated on the front page of your Cover Letter and on the subject line of your e-mail. Incomplete packages will not be considered.

  Agency contact information

  Agnes Ferrer-Auffant

  Email

  vacancies@prd.uscourts.gov

  Address

  US District Court for the District of Puerto Rico
  150 Carlos Chardon Street
  Federal Building Room 150
  San Juan, PR 00918-1767
  US

  Next steps

  Due to the anticipated volume of applications, the court will only communicate with those individuals invited for an interview. The Court reserves the right to modify or withdraw this announcement without prior notice.
  Applications submitted for this position may be considered for similar positions that may occur within 90 days from the date the position is filled.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

More than one position may be filled with this announcement. This job is Open Until Filled, with first review beginning on March 8, 2024. Employment will be considered provisional pending the successful completion of an FBI Fingerprint Background Check.