Operations Manager, A/P & Logistics

Job Description:

As a Finance and Logistics Coordinator, you will be a vital contributor to the optimization of our supply chain, inventory management, data analysis, and invoicing processes within an office setting. Your daily responsibilities will encompass a wide range of tasks aimed at ensuring the efficient flow of products through our organization, with a strong emphasis on utilizing Microsoft Excel for data analysis and managing invoicing tasks. Here's a detailed breakdown of your key day-to-day responsibilities:

Logistics and Inventory Management:

1. Packing Lists Collection, Curation, and Reconciliation: Diligently collect, curate, and reconcile packing lists from various sources to ensure shipment accuracy.

2. Logistics Strategy: Execute our logistics strategy, continuously benchmark pricing, and liaise with logistics partners to maintain competitiveness.

3. Vendor Management: Cultivate and manage relationships with third-party logistics vendors to optimize our supply chain.

4. Inventory Oversight: Regularly monitor inventory levels, conduct cycle counts, and adjust minimum and maximum thresholds to maintain optimal stock levels.

Data Management and Reporting:

5. Excel Expertise: Leverage Microsoft Excel to efficiently manage, manipulate, and analyze data for various aspects of logistics, inventory, and financial management.

6. Custom Reports: Create custom, complex reports on demand using Excel, providing valuable insights to support data-driven decision-making within the organization.

Invoicing and Financial Management:

7. Invoicing Reconciliation: Scrutinize and reconcile packing slips, bills of lading, and proforma invoices to ensure the accuracy of invoicing processes.

8. Client Invoicing: Prepare and send final invoices to clients, ensuring all relevant entities are included in the contact list. Monitor the entire invoicing cycle.

9. Aging Analysis: Regularly review aging reports to track outstanding invoices and collaborate with clients to facilitate prompt payments.

10. Credit Limits and Terms: Manage credit limits and payment terms for clients, coordinating closely with the Asia team to facilitate the approval process.

11. Payment History Reconciliation: Maintain accurate financial records by reconciling payment history records across all divisions.

General Office Responsibilities:

12. Team Collaboration: Collaborate with cross-functional teams within the office to streamline processes and ensure efficient supply chain and financial operations.

13. Quality Control: Implement quality control measures and collaborate with relevant teams to maintain product integrity.

In this multifaceted role within an office environment, your daily responsibilities will encompass a blend of logistics, inventory management, data analysis using Excel, and invoicing tasks. Your meticulous attention to detail and advanced Excel skills will be instrumental in optimizing our operations and facilitating data-driven decision-making.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Chatsworth, CA 91311: Relocate before starting work (Required)

Work Location: In person