Operations Fiscal Analyst - Open to Current CSULB Employees Only

Job Summary

Under the general direction of the Manager, the Fiscal Operations independently reports, analyzes, and makes recommendations on all operational fiscal activities for Beach Building Services, including providing budget/revenue projections, fund reconciliations, expense tracking, department charge back billing coordination, and other fiscal related activities.  Serves as backup to the Project Fiscal Analyst when needed.

Key Responsibilities

• Performs the lead role in monitoring, analyzing, reporting, and recommending action regarding the department's operational financial activities. Establishes and supervises internal processes to ensure that all departmental financial transactions are documented; oversees reconciliation reporting and financial data; prepares monthly financial revenue, expenditure; and budget reports; advises the Manager, Fiscal Services on department financial activities, including variance analysis, process evaluation, and other fiscal analysis, as needed.
• Oversees fiscal analysis, documentation, and university-wide fiscal reporting activities for Beach Building Services (BBS). Prepares reports and analysis for senior and executive leadership, including budget allocation review and quarterly financial assessment preparation.
• Administers the department charge-back billing operations (including events, work orders, project billings, etc.); using both automated and manual billing methods, computerized maintenance management system (CMMS) review, and general ledger reconciliations. Serves as backup to the Project Fiscal Analyst when needed.
• Other duties as assigned, in support of departmental fiscal needs.

Knowledge Skills and Abilities

• Knowledge of, or the demonstrated ability to learn quickly a variety of state, CSU and University policies, practices and formats applicable, to budget and accounting.
• Demonstrate ability to communicate effectively, both verbally and in written form within an ethnically and culturally diverse campus community.
• Experience working in a university or large service organizational setting.
• Highly advanced knowledge and ability to accurately enter and evaluate data using Microsoft Excel, Word, or Access, on IBM or compatible computer, required.
• Working knowledge and experience in general accounting and principles; and the ability to apply this knowledge.
• Ability to develop and implement processes to facilitate budget  and accounting analysis.
• Ability to make independent decisions and take initiative in solving problems and suggesting alternate solutions in streamlining processes.
• Knowledge of CMMS related software.
• Knowledge of government accounting principles.
• Knowledge of PeopleSoft, Purchase Order and Requisition inquiry, and HR systems.
• Excellent customer service skills required.
• Ability to communicate with an ethnically and culturally diverse campus community.

Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor's degree in a related field and three years of related experience.

Licenses / Certificates

Valid California driver's license preferred. Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

Department

Facilities Services

Classification

Administrative Analyst/Specialist - Non-Exempt

Compensation

CSU Classification Salary Range: $3,518 - $6,791 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

Full-time temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. 

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at (562) 985-4101.

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu. 

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.