Operations Associate

Job Title:Operations Associate
Type: Independent Contractor
Hours: Estimated 15-25 per week
Location: Remote
Website: www.DBMlegalservices.com

POSITION OVERVIEW

DBM Legal Services is actively seeking an Operations Associate to join our evolving team. This role is well-suited for a diverse range of professionals, including paralegals, legal assistants, executive assistants, or business operations experts keen on a startup environment. Starting with 15-25 hours weekly, the position is poised for growth in line with our firm's expansion.

The Operations Associate will report to the Senior Director of People & Business Operations and will collaborate closely with our team of transactional attorneys, gaining rich experience in corporate law and business operations. This position serves as a vital entry point into our firm, offering significant professional development opportunities in a nurturing and cooperative setting. At DBM Legal

Services, we are committed to fostering talent and promoting a culture of professional advancement and innovation.

The Operations Associate role is perfect for adaptable, learning-driven individuals who strive for excellence. This person will be tasked with a blend of hands-on tasks across multiple business functions and will have a voice in strategic operational decisions.

QUALIFICATIONS

• Bachelor's degree preferred.
• Significant legal industry or business operations experience (7+ years) can be considered instead of a bachelor’s degree.
• At least 2 years of professional experience in legal, start-up, or corporate business operations settings.
• Exceptional written and verbal communication skills.
• Strong organizational abilities with efficient time management.
• Ability to work autonomously and within a team.
• High professional integrity and discretion with confidential information.
• Effective problem-solving skills and a pragmatic approach.
• Proficiency in Microsoft Office Suite, with a preference for additional skills in Adobe, Clio, MS Teams, HubSpot, Zoom, Notion, and graphic design.
• Flexibility to work during standard business hours and adjust as necessary.

RESPONSIBILITIES

• Report directly to the Senior Director of People & Business Operations.
• Participate in the entire recruitment process.
• Schedule and coordinate meetings, including creating agendas and managing tasks.
• Communicate with external vendors and manage partnerships.
• Handle invoicing and report generation.
• Support document management for attorneys.
• Conduct legal research, predominantly using Westlaw.
• Obtain essential legal and business documents, such as Certificates of Good Standing.
• Update templates & forms with a keen eye for detail.
• Take on additional roles to aid the team and firm, especially in business operations.

PROJECT EXAMPLES

• Pulling from detailed project management lists created using Notion, create meeting agenda for routine and ad-hoc internal meetings.
• Managing communication with outside vendors including Registered Agents.
• Using Clio, and our proprietary internal database, generate invoices & related reports.
• Update client/candidate records in HubSpot & Notion.
• Insert data into MS Word templates with precision, quick turnaround time, and expert formatting.
• Meeting coordination with both internal team members and external stakeholders.
• Posting to company LinkedIn page (copy & collateral will be provided).
• Organizing/cleaning large Excel spreadsheets based on detailed instructions.
• Organizing cloud storage drives based on provided criteria, naming conventions, and folder structures.
• Monitoring multiple shared email inboxes and flagging communications to the appropriate team member.
• Answering company phone lines and directing calls accordingly.
• Data entry on behalf of attorneys in our proprietary internal database.

SKILLS NEEDED

• Meticulous attention to detail.
• Proficiency in written communication.
• Strong organizational aptitude.
• Advanced technology skills.

IDEAL FIT

• Enthusiastic about working in a dynamic business operations environment.
• Eager to engage in multiple roles within a growing firm.
• Interested in contributing to the people, business operations, or legal departments in a corporate setting.
• Comfortable supporting experienced Corporate Attorneys in the completion of a variety of administrative tasks.

Questions?

Contact Us Directly at recruiting@dbmlegalservices.com

Job Types: Part-time, Contract

Pay: $20.00 - $33.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule
• On-the-job training
• Opportunities for advancement
• Professional development assistance

Payment frequency:

• Paid monthly

Schedule:

• Monday to Friday

Travel requirement:

• Travel

Application Question(s):

• While this position will start at 15-25 hours per week, time-sensitive requests will come up frequently. Are you able to generally available from 9:00 - 5:00 PM EST?

Experience:

• Administrative: 2 years (Preferred)
• Legal administrative: 2 years (Preferred)

Work Location: Remote