Operations and Intake Coordintator

About Us:

Beacon Therapy Group is a specialized mental health group practice with a focus on trauma-informed care. Our team is dedicated to creating a supportive and healing environment for our clients. We pride ourselves on our laid-back yet professional atmosphere, where every team member's contribution is valued and essential to our collective success.

Position Overview:

We are seeking a dynamic and proactive Operations and Intake Coordinator to join our team. This role is pivotal in ensuring the smooth operation of our practice, with a primary focus on client scheduling and a broad range of administrative responsibilities. The ideal candidate is a go-getter, capable of independent research and problem-solving, with a keen eye for detail and a passion for making a positive impact in the mental health field.

Key Responsibilities:

Client Coordination: Manage client scheduling, follow-ups, and assessments. Engage in proactive communication with existing clients, including post-session follow-ups and progress tracking.

Administrative Support: Assist in creating our Monthly Newsletter, stocking office supplies, and managing payroll. Ensure compliance with HIPAA training and maintain up-to-date clinician licenses.

Social Media & Communication: Contribute to our social media presence and engage with our community online. Create engaging flyers for our waiting room and contribute to our marketing efforts.

Technology Management: Oversee the procurement and setup of new laptops, update iPads, and ensure all electronics are functioning optimally.

Event Planning: Take the lead in creating retreats for employees, enhancing team cohesion, and promoting a positive work culture.

Outreach & Development: Manage advertising efforts, maintain relationships with referral sources, and reach out to prescribers to foster strong professional connections.

Qualifications:

Proven experience in an administrative or coordinator role, preferably within a healthcare or mental health setting.

Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.

Excellent communication and interpersonal skills, with a commitment to confidentiality and ethical practice.

Proficiency in administrative software (google platform), social media platforms, and electronic health records (EHR) systems.

A proactive approach to problem-solving and the ability to research and implement new strategies independently.

Commitment to diversity, equity, and inclusion, with a willingness to engage in ongoing learning and development in these areas.

Benefits:

Competitive hourly rate and benefits package.

Opportunities for professional development and growth within a supportive team environment.

A meaningful role in a company that makes a real difference in the lives of individuals dealing with trauma.

How to Apply:

Please send your resume and a cover letter outlining your suitability for the role and your interest in mental health to admin (at) beacontherapy.org. We look forward to hearing from you and potentially welcoming you to our team!

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 12 – 25 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Brookline, MA 02446