One (1) Administrative Assistant to the Director of Student Services

Position Type:
Secretarial/Clerical
Date Posted:
2/7/2024
Location:
District
Date Available:
03/26/2024
Closing Date:
02/25/2024
Position Purpose
Under the direct supervision of the Director of Student Services, the Administrative Assistant toStudent Services will provide a wide variety of complex and confidential administrative and secretarial support; ensuring compliance with IDEA, IEPs, etc... with administrative requirements; and address a variety of issues and/or provide general support necessary to ensure efficient and effective school district operations for Special Educatopm.
Essential Functions:

• Composes routine and complex documents (e.g. executive summaries, correspondence, policies, agendas, minutes, newsletters, etc.) for the purpose of communicating information to all stakeholders.
• Prepares copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, in all matters related to Curriculum and Instructions
• Maintains the Director of Student Service's annual calendar, particularly in relation to upcoming deadlines and due dates
• Revises and updates all annual documents, trainings, board agenda items for approval, and maintains all curricular records
• Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions and meet record-keeping obligations.
• Maintains documents, and records for the purpose of providing up-to-date reference, retrieval, and audit trail for the Director of Special Education and for compliance.
• Processes incoming mail for the purpose of sorting items in terms of importance and known priorities; send outgoing mail.
• Responds to inquiries (including telephone calls) from stakeholders, providing information, facilitating communication among parties and/or providing direction.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the Special Education Office and school district operations.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as needed.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic computations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint).
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others, financial information, collective bargaining information, etc.
• Organizational, scheduling, and time management skills.
• Knowledge of office management procedures.
• Knowledge of state and federal laws relating to special education, preferred.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

• Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
• Graduation from high school.
• Associates degree with course work in business, word processing, office procedures and record keeping preferred.
• Successful experience of an increasingly responsible nature in public service, and executive administrative assistance or executive secretarial position