Office Secretary

Government contractor is looking for a facilities maintenance Service Order Dispatcher to join team serving our military at USCG. Primary responsibility of the Service Order Dispatcher is to receive, record, and distribute work orders to service technicians upon customers' requests for repairs and maintenance. Reconciliation of accounts payable daily.

Key Responsibilities

• Record information, such as name, address, article to be repaired, or service to be rendered.
• Schedule service calls and dispatch service crew
• Schedule and dispatch all preventative and cyclic maintenance work orders.
• Inputs technician’s time and notes in the ticket
• Close out tickets putting in completed status with detailed notes for documentation
• Keep record of service calls and work orders
• Interact with vendors in matters regarding supplies and materials
• Knowledgeable in current office equipment and standard business computer programs-proficiency in Maximo
• Operate standard office equipment such as computers, typewriters, and copiers.
• Performs daily reconciliations of accounts payable and to corporate office.
• Adaptable and flexible in work situations
• Prioritizes tasks to ensure completion in a timely manner

Requirements

• High school diploma or equivalent
• 2+ years in a related administrative position or formal vocational/technical training in office work
• Valid driver’s license
• Pass a pre-employment drug screening and background check
• Regular, dependable attendance
• U. S. citizenship to obtain and maintain access to military installation

Physical Requirements

• Carrying objects/boxes/print-outs short distances
• Extensive work with a personal computer
• Use of hands, reaching with hands and arms, talking, and walking
• Prolonged periods of sitting, bending, squatting, standing, twisting, or stooping

Equal Opportunity Employer- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran, or disabled status.

Job Type: Full-time

Pay: From $20.04 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Administrative: 2 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person