Office Assistant

Maidencreek Township Authority Office Assistant

Job Description:

This full-time or part-time position is responsible for assisting the Office Administrator with the day-to-day operations of the Authority’s office. This position reports directly to the Office Administrator. The General Manager may also assign tasks directly to the Office Assistant from time to time. In the absence of the Office Administrator, this position reports directly to the General Manager. The position requires excellent communication and organizational skills.

I. Duties

Supervision Given

a. None.

Supervision Received

This position works closely with the Office Administrator to meet the administrative and regulatory compliance requirements of the Authority. All work assignments will be scheduled through the Office Administrator. The General Manager may also assign tasks to the Office Assistant, but whenever possible the General Manager will direct the Office Assistant through the Office Administrator.

Responsibilities and Duties

a. Prepares and mails water & sewer service agreements.

b. Attends Board meetings. Records and takes minutes of meeting.

c. Prepares MTA Board books and distributes to Board members.

d. Prepares monthly bills for mailing. Files all bills and invoices in proper files.

e. Prepares and types water and sewer permits.

f. Prepares time cards.

g. Prepares month end accounts receivable closings.

h. Prepares shut-off postings and preparation of quarterly shut-off notices.

i. Coordinates payment plans with customers.

j. Pick up and sort mail.

k. Makes runs to Bank and performs necessary banking tasks.

l. Distribution of water meter parts and accessories to plumbers.

m. Prepares correspondence and special documents as required.

n. Assists Office Administrator with ordering office supplies.

o. Records water and sewer inspection sheets and files permits.

p. Enter and record data on sewer permits and inspections on Developer’s Master log sheet.

q. Prepare quarterly bills for mailing.

r. Record and send notices to delinquent account customers.

s. File Authority correspondence per Office Administrator’s instructions.

t. Inputs and records into the various computer programs the following:

Cash Receipts

Accounts Payable

Certifications for title company requests

Processing manual bills as paid.

u. Answer phone calls, accepts bill payments from customers and directs questions.

v. Prepares work orders for Utility Operators.

w. Prepares phone messages and distributes to the appropriate personnel.

x. Any additional duties as assigned by the Authority Board, Office Administrator.

Education and Training Required

a. A high school education along with advanced office skills training is desirable.

b. A minimum of 3 years in an office setting environment.

c. Strong computers and office equipment skills necessary.

d. Ability to interact with customers, personnel and consultants.

e. Ability to use QuickBooks, Word and Excel.

f. Knowledge of plan development procedures.

License Requirements:

a. Must be capable of being bonded by the Authority’s insurance company.

b. Must have a valid driver’s license.

Physical Requirements

a. This position requires few physical requirements. Ability to sit for prolong periods of time to perform office tasks is required.

Job Type: Full-time

Pay: $21.92 - $24.50 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Rotating weekends

Ability to Relocate:

• Reading, PA 19605: Relocate before starting work (Required)

Work Location: In person