Ocs - Exceptional Children Services Administrative Assistant

 
JOB DESCRIPTION:
CENTRAL SECRETARY I - EXCEPTIONAL CHILDREN SERVICES                         1022.03AR
   MINIMUM QUALIFICATIONS: 

1. High school graduate with general clerical and computer skills.
2. Professional language and telephone usage.
3. Ability to work and collaborate with a variety of people
4. Strong organizational and time management skills with the ability to multitask.

REPORTS TO: Director of Exceptional Children Services
JOB GOAL: To provide high quality support for Exceptional Children Services, and complete programmatic tasks in an accurate and professional manner.  PERFORMANCE RESPONSIBILITIES: 

1. Provides support to special education staff and assessment staff in preparation of all due process forms and documents and items needed for assessments.
2. Maintains/Updates district document tracking forms and lists for compliance with federal mandated timelines for referral/reevaluation process.
3. Creates report templates for psychologists.
4. Sends out all appropriate rating scales to parents/teachers and tracks until completion
5. Reviews and tracks initial evaluations and total assessments for each school for monthly support staff meetings.
6. Updates caseloads weekly and sends to Exceptional Children Services support staff and all ARC Chairs.
7. Updates, duplicates and types forms required for due process procedures as indicated through changes from federal and state departments of education.
8. Maintains files for Exceptional Children Services and generates reports.
9. Prepares correspondence for Director of Exceptional Children and other departmental personnel.
10. Sends and receives email messages for departmental personnel.
11. Makes copies, file folders, binders, etc. as requested by Director of Exceptional Children Services, and other departmental personnel.
12. Maintains due process/504 files - active and inactive student files for Assessment Staff. Destroys files as appropriate.
13. Provides back up support for other secretarial staff as needed.
14. Attends training related to Medicaid. Responsible for processing Medicaid related forms for reimbursement.
15. Maintains Medicaid documentation website. Reviews monthly Medicaid reimbursement for support staff meetings.
16. Other duties as assigned by the Director of Exceptional Children Services.

  TERMS OF EMPLOYMENT: Compensation will be determined by the Superintendent based on the number of contract days and the 108-board approved salary schedule.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Adopted                                                                 Oldham County Board of Education
Revised: May 21, 1987, September 12, 1996, November 15, 1996, June 16, 1997, August 24, 1998, October 30, 2014, March 1, 2021