Multi-Family Coordinator

NOTICE OF VACANCY
THE EXECUTIVE DIRECTOR OF THE NEW JERSEY HOUSING AND MORTGAGE FINANCE AGENCY INVITES APPLICATIONS FROM QUALIFIED CANDIDATES FOR THE FOLLOWING:
Job Title:
Multi-Family Coordinator
Issue Date:
12/6/2023
Salary Range:
R13 ($73,992.67 - $104,116.79)
Closing Date:
12/28/2023
Division:
Asset Management
Union Status:
Professional
FL Status:
Exempt
Employment Status:
Full Time
JOB DESCRIPTION
Under the supervision of the Asset Manager, perform administrative duties related to housing management; conduct financial reviews of financial statements, budgets, Form-10s, and repair and replacement schedules, monthly operating reports; review proposed expenditure and payment requests, rent increase packages, and return on equity requests; conduct physical inspections and write comprehensive reports on findings; respond to inquiries from concerned parties; and perform related duties as required.

1. Review and analyze operating budgets and audited financial statements. Document findings and draft appropriate correspondence to owners, managers, or accountants. Follow up to ensure that variations are resolved or corrected.
2. Perform physical and follow-up inspections to ensure that appropriate management procedures have been instituted, which will result in efficient and proper maintenance of the developments.
3. Review completed monthly/quarterly operating reports for completeness; examine the exception reports and management fee calculations for accuracy.
4. Review proposals, expenditure payments and return on equity requests for completeness and accuracy.
5. Review attorney engagement agreements and invoices for payment; forward approved agreements to supervisor for processing.
6. Process requests for payment of real estate taxes and insurance.
7. Review DCE/CDE requests and HMFA Board Action items.
8. Review Form-10s in accordance with established procedures to determine the reasonableness of proposed operating expenses. Prepare new development status reports.
9. Assist with Development Orientation by meeting with developers and managing agents to review HMFA and Management Division reporting requirements.
10. Draft program correspondence as required.
11. Review rent increase packages for Section 236 and Market Rent developments.
12. Review management packages and insurance certifications for closings.
13. Prepare project status reports; coordinate with other Divisions to assist the owner or manager of the development. Resolve any problems related to the operation of the development.
14. Participate in conferences and site meetings concerning the developments.
15. Identify and resolve problems at "troubled projects," including management deficiencies, excessive vacancies, escrow and debt service delinquencies.
16. Perform annual Management Agent evaluations.

MINIMUM REQUIREMENTS
EDUCATION/EXPERIENCE:
Four (4) year college degree; five (5) years of relevant experience; three (3) years of project management experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and ability.
Physical Demands
Non-physical
Working Conditions
General office environment; some travel is required.
Certificates & Licenses Required
A valid driver's license in the state in which the person resides is required only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
SKILLS:

• Knowledge of HMFA statutes, regulations, and programs.
• Knowledge of accounting principles.
• Knowledge of real estate property management procedures.
• Knowledge of quality control measures.
• Knowledge of Federal and New Jersey laws affecting multi-family dwellings.
• Ability to review financial statements.
• Ability to apply knowledge of accounting principles to a variety of transactions.
• Ability to communicate effectively orally and in writing and to listen actively.
• Ability to establish and maintain effective working relationships with staff and the general public.
• Ability to plan, organize, and accomplish multiple assignments simultaneously.
• Ability to interpret information and make appropriate recommendations.
• Ability to maintain a positive work atmosphere in an appropriate manner of behavior that ensures cooperation and effective communication with customers, clients, peers, and management.

BENEFITS
NJHMFA provides a comprehensive benefit package which includes:

• Medical, prescription, dental, vision & long-term disability
• FSA & HSA
• Public Service Loan Forgiveness and Tuition Reimbursement
• Public Employees' Retirement System (PERS)
• Deferred compensation plans
• Employee assistance services (EAS)
• State employee discount program
• Paid personal, sick, and vacation days
• Paid holidays
• Partial Telework

Residency in the State of New Jersey is required of all employees with an agency of the State in accordance with the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70). Employees must comply with the "New Jersey First Act" which requires employees hired after September 1, 2011, to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, State, and Local Regulations. NJHMFA provides equal employment opportunity to both individuals with veteran status and individuals with disabilities.
Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.