Memorandum of Understanding / Intern Coordinator, School of Education

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God's kingdom. We therefore encourage applications from culturally diverse candidates.
Benefits:
We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program.
Job Summary:
The MOU/Intern Coordinator is responsible for advising Field Experience Coordinators on the Memorandum of Understanding (MOU) status for fieldwork, student teaching, and teaching internships. The coordinator deals with complex issues regarding MOU progress, verbiage changes, and updating appropriation tracker statuses to reflect these types of updates. This position requires an in-depth understanding of academic information, contractual legalities, and support services in order to facilitate the direct impacts to the University's partnership retention rates. The SOE MOU Coordinator communicates with SOE faculty and staff to implement the announcements of partnerships and any important updates regarding ongoing placements. The School of Education (SOE) MOU/Intern Coordinator is expected to be an expert on academic policies, student support services, credential requirements, and California Commission on Teacher Credentialing (CTC) regulations as related to internship. They attend meetings related to internship, disseminating information gained at those meetings to all pertinent stakeholders. They track current interns to ensure each candidate is being supported in a manner consistent with CTC regulations and relay that support to the candidates.
Salary: Pay Range $19.78 - $21.36
Internal Classification: Career Track: Support; Level 2
Job Status:
Full time
Job Description:
RESPONSIBILITIES:
Perform administrative duties in ensuring that every district, charter school, or NPS/NGO in which a PLNU candidate is placed has a valid MOU in place, including, but not limited to:

• Liaising with the Provost Office and University legal team on MOU language agreement
• Regularly maintain and update the master MOU list of 350+ CA districts as needed
• Organize and maintain the SOE MOU Google Shared Drive
• Keep a log of district/school/organization contacts
• Assist in the preparation of regularly scheduled reports
• Expand relationship with districts across the state of California
• Advise candidates with a continuous focus on valid partnerships, personal wellness, and student retention and graduation rates.
• Analyze feedback data to identify trends and potential solutions for all four MOU partnership types
• Support candidate in upcoming courses required to have an MOU in place to suffice expectation for candidate's academic plan
• Continually seek ways to improve service to staff and faculty by developing new initiatives or success measures that will contribute to MOU/Intern announcements, updates, and expiration dates
• Monitor candidate MOU and intern status
• Regularly update intern tracker spreadsheet
• Track intern SMS hours and send reminders to candidates who have not logged sufficient hours
• Facilitate intern support assignment meetings. Communicate assignments to candidates each quad.
• Track intern registration/enrollment in intern support course
• Support intern faculty with administration duties as needed
• Notify the candidate's field experience coordinator of any potential issues or upcoming expirations for partnerships with utilized districts
• Ensure the Pre-MOU process is up to date and being updated before MOU expiration
• Manage candidate progression and strategically provide ongoing support to candidates resulting in increased retention
• Develop and provide appropriate intervention for districts not interested in MOU renewal
• Handle confidential student information with tact, discretion, and in compliance with FERPA regulations.
• Ensure current and future MOUs are all align with appropriate regulations
• Serve as an ambassador for PLNU School of Education's emerging programs.
• Represent the SOE in various settings, including internal collaboration with university offices as well as external partners, such as districts, community-based agencies, and state and professional associations that will enhance the programs and services of the SOE.
• Identify and assess existing programs and services for the PLNU SOE, including school-based opportunities as well as partnerships across the university and with community agencies.
• Develop and implement a strategic plan for the growing array of programs and services available to alumni and local educational professionals, including a budget and calendar of events.
• Create, coordinate, and implement partner recognition activities.

General

• Liaise and foster intentional relationships with other institutional departments and school districts
• Maintain accurate records (including electronic records) of interactions with students
• Stay abreast of changing institutional and accreditation information, including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, updates in college-wide initiatives, transfer requirements, and state and federal mandates
• Engage in professional development activities, including but not limited to memberships in professional organizations; attendance at conferences, workshops, division, and department training sessions; stay current with information technology skills
• Serve as a resource for faculty
• Perform other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge: This position requires a broad knowledge of college- and district-level services. This includes basic financial aid, registration, and retention best practices. The SOE MOU/Intern Coordinator must maintain current knowledge of CTC regulations (including pre-conditions), degree/credential requirements, SOE policies, and PLNU policies.
• Skills: The position requires well-developed communication and organizational skills and the interpersonal relationship skills appropriate for regular interaction with diverse audiences, populations, and individuals. This also includes the ability to maintain a healthy relationship with districts across the state of California.
• Abilities: The ability to interact and work effectively and harmoniously with university staff, faculty, and candidates. Adept at using technological tools to efficiently monitor and provide information, manage data, and collaborate with others.

QUALIFICATIONS

• Bachelor's degree required
• Master's degree preferred
• Must have strong customer service skills
• An articulate, professional demeanor
• Ability to exercise professional judgment relating to unusual circumstances
• Ability to work independently as well as collaboratively with a team and assume responsibility for problem-solving
• Detail-oriented with excellent organizational skills, able to keep track of multiple projects and deadlines
• Evidence of Christian commitment and active church involvement. In addition, staff agree to live in agreement with PLNU's Community Life Covenant.
• The job offer is contingent on a clear background check

PHYSICAL REQUIREMENTS
The work is primarily sedentary and may require sitting for extended periods of time. Use of computer equipment: computer keyboard, mouse, and monitor. Ability to read documents, email and other correspondence, and reports on paper and computer monitor. Hearing and speaking to communicate effectively with others in person and by phone. Ability to stand, stoop, push, pull, and lift up to 20 lbs throughout the day.
At PLNU, we believe in pursuing calling together. Deep and meaningful relationships between students, faculty, and staff is vital in nurturing our shared community and expressing God's love. We are looking for enthusiastic candidates to join us in empowering our students to reach their greatest personal, spiritual and professional potential.
Point Loma Nazarene University does not discriminate on the basis of race, color, national origin, sex, age, disability or status as a veteran in any of its policies, practices or procedures.