Membership & Office Coordinator

About us

St. Luke's Lutheran Church is a small business in Middleton, WI. We are professional, agile and our goal is to St. Luke’s is an active ELCA Lutheran congregation, that connects individuals through youth and multi-generational programs bringing the community closer together while serving God and sharing God's Love. St. Luke's is the Good Neighbor Church. A church that reaches out to those in our congregation and our community who are in need both spiritually and physically. We are grounded by faith in Christ and live every day in his Grace and hope. .

Our work environment includes:

• Modern office setting
• Food provided
• Relaxed atmosphere
• Regular social events
• Casual work attire
• On-the-job training
• Safe work environment
• Lively atmosphere

Job Overview:

We are seeking a Membership and Office Coordinator to join our dynamic staff. This full-time position involves managing membership databases, coordinating special events, providing excellent office support, and engaging with our community. If you're a people person with exceptional organizational and communication skills and a passion for ministry we invite you to apply!

Duties:

Membership Management

• Maintains membership database and historical archives
• Assists the pastors with planning and scheduling of baptisms, weddings, and funerals
• Utilizes the ShelbyNext database tickler system to coordinate follow up communications
• Creates and coordinates monthly mailings and other mailings as necessary
• Manages prayer and hospital lists
• Communicates with visitors and new members and coordinates follow up
• Maintains weekly attendance records
• Works alongside volunteer coordinator to connect members with volunteer opportunities

Office Management

• Manages phones and general church email messages
• Provides customer service for inquiries, vendors and the general public
• Maintains the online calendar
• Schedules meeting rooms use and facility rentals
• Trains, schedules and supports office volunteers
• Maintains parochial reports
• Prepares monthly council packet and Annual Report
• Maintains office organization and supplies

Events

• Coordinates event details, as necessary
• Other duties as assigned

Knowledge, Skills and Abilities

A true connector of people, the ideal candidate will work seamlessly with a variety of people including the general public, volunteers, church members, staff, and pastors. Candidate must have a commitment to maintain confidentiality, a customer service mindset and excellent communication skills. In addition, candidate will demonstrate strong time management and organizational skills. Knowledge of Microsoft Office Suite necessary and proficiency in Adobe InDesign and ShelbyNext is a plus.

Physical Demands

This position requires the ability to do one or more of the following throughout the day: stand, walk, sit, bend and reach above and below shoulder level. Involves frequent repetitive motion (typing, filing etc.) and lifting up to 40 pounds as necessary.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Middleton, WI 53562: Relocate before starting work (Required)

Work Location: In person