Meeting Coordinator

LMC is a leading buying group for a network of independent family-owned building material companies across the US. As their buying group, LMC negotiates and facilitates procurement opportunities for the most desired brands in the lumber and building materials industry. We also work to provide operational support with focus on logistics, capital equipment, technology, and marketing. By leveraging the billion dollar buying power of our members, LMC ensures our members have a competitive edge to capture more of their local market share.
We are currently looking for a Meeting Coordinator who will provide administrative support to the Corporate Meetings and Travel department (CMT), by coordinating all attendee related services for all LMC meetings including registration, housing, exhibit contracts and special events as assigned by the Director of Corporate Meetings & Travel. This position requires work in our office Monday through Thursday, with the option to work remotely on Fridays, as well as the first Monday of each month.
Primary Duties and Responsibilities:

• Assist Corporate Meetings & Travel staff with organizing corporate meetings including the Annual Meeting, Forest Products & Building Materials Expo, Regional Meetings, Hardware Express, Board of Directors Meetings, and Employee Meetings.
• Coordinate logistics for smaller meetings, including procurement of hotel rooms and meeting space and arranging catering & audio-visual requirements.
• Create and maintain meeting agendas, including meeting room sets, banquet event orders, audio-visual management, etc.
• Work across departmental teams, manage exhibitor contract process including approval of all supplier invitations, track all committed/non committed exhibitors, and monitor income/budget.
• Prepare committed/non-committed exhibitor reports for distribution to purchasing divisions.
• Assist Travel Coordinator with weekly housing pickup reports to hotels and management.
• Manage attendee room blocks for smaller meetings.
• Provide a strong knowledge of audio-visual equipment and meeting room setup.
• Communicate effectively with customers (internal and external) via phone, e-mail, and on-site.
• Develop and maintain a strong working relationship with dealers, exhibitors, vendors, and internal staff.
• Assist with registration functions for all LMC meetings, including booth contract processing, attendee registration, meeting confirmations and preparation of all meeting attendee and staff registration packets.
• Monitor inventory, and purchase supplies and materials for meetings (badge stock, badge covers, lanyards, labels etc.).
• Manage inventory and order supplies and materials for in-house and external meetings (soda, water, paper products and plastic utensils, etc).
• Monitor schedule of LMC conference rooms and prepare room schedule signs for rooms daily.
• Prepare and ship registration supplies including laptop, badge printer, badge stock, holders, lanyards and any other materials (handouts, etc.) needed for meetings.
• Prepare name badges and/or tent signs as required for LMC meetings.
• Provide on-site assistance at meetings when requested.
• Provide telephone backup and coverage for department staff.
• Perform all other duties as assigned.

Qualifications:

• One (1) to three (3) years' experience in the field of meeting planning, hospitality or event planning is preferred.
• Bachelor's degree in Business Administration, Marketing, Meeting Management, Public Relations, Communications, Hospitality, or equivalent work experience.
• Prior virtual event platform experience, Cvent experience strongly preferred.
• Excellent customer service focus and professionalism.
• Able to build and maintain strong working relationships with internal and external partners.
• Exceptional verbal and written communication skills, including the ability to communicate with internal and external contacts, both verbally and in writing.
• Highly proficiency in MS Office required particularly Outlook, Word & Excel.
• Able to work quickly and meet deadlines, while maintaining a high degree of accuracy.
• Willing to travel to two-three annual in person events, approximately <10%.

Why join LMC?

LMC supplies products and services to the home building industry, which is seeing considerable growth with exciting new products, advanced building technologies, and home improvement innovations. The LMC team uses its knowledge and expertise in an entrepreneurial atmosphere to further the growth of our independent member companies. The average tenure of LMC staff is fifteen years or more, and there is a strong sense of camaraderie and pride in our customer-focused culture. Being a part of an established forest products and building materials buying group that helps locally owned, independent businesses succeed is truly a rewarding experience.

Check out our benefits & perks!

• Incentive programs for all employees
• Traditional and Roth 401k Plans with Generous Company Contributions
• Medical, Dental and Vision Insurance with Flexible Spending Accounts
• Competitive Vacation and Paid Holidays
• Life Insurance Along with Short & Long Term Disability
• Continuing Education Tuition Assistance
• Walking distance to the train station and local eateries
• Employee team building, company gatherings and participation in various charity events
• Located in the beautiful neighborhood of Wayne, PA

Come Be a Part of Something Bigger!

Alternatively, you can apply to this job using your profile from Indeed by clicking the button below: