Medical Assistant/Scribe

Job Requirements

Minimum Education

• High School diploma or equivalent required
• Completion of accredited program in Medical Office Assisting (MOA) at an accredited school. Certification preferred.

Minimum Experience

• Minimum of three years experience in a medical office preferred.

Required Skills

• Excellent written and verbal communications skills, and the ability to prioritize tasks in a busy environment required.
• Understanding of medical terminology
• Strong interpersonal skills, tact, professional appearance.
• Proficiency with computers and electronic medical records systems is required.

Organizational Expectations

The following behavioral attributes are required: achievement motivation; concern for order; flexibility; initiative; self confidence; self control; customer service orientation; interpersonal effectiveness; teamwork and information seeking.

Physical Requirements

Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).

Essential Functions

• MA Scribe assists with collection, documentation, processing, and verification of information related to patient care in EMR system.
• List all proper diagnoses and symptoms as well as follow up instructions and prescriptions as dictated by the physician.
• Transcribe patient orders including laboratory tests, radiology tests, medications, etc.
• MA Scribe ensures patients are welcomed in a warm and friendly manner and sees their needs and expectations are met.
• MA Scribe is responsible for ensuring the smooth operations in a fast paced environment of the clinic with the goal of a positive patient experience with every encounter.
• Provides patient care by assisting with implementation of care plans. Assesses health status, documents interventions and evaluates patient progress following standard procedures.
• Performs basic office laboratory procedures such as urinalysis, urine culture, hematocrit, sed rate, mono spot, pregnancy tests, throat cultures and related procedures.
• Performs basic clinical procedures such as venipuncture/phlebotomy. Prepares documents and administers vaccines/non-intravenous injections as directed.
• Performs a variety of clerical functions to support office such as typing, filing, scheduling appointments, making phone calls and related duties as required or directed.
• Coordinates patient flow and prepares patient for examination. Takes and records vital signs and EKG’s. Documents intake assessment. Assists physician and others in clinical procedures as required or directed.
• Assist in triaging medical calls as per office protocol. Returns patient calls and documents in patient record as required or directed. Calls in prescriptions and refills as directed. Document prescription calls.
• Reviews laboratory results. Ensures abnormal results are brought to the attention of the physician and others as appropriate.
• Maintains records, reports, logs and other statistical information as required or directed.
• Processes Medical Records incoming and outgoing according to practice guidelines and regulation
• Schedules and coordinates patient visits and medical procedures, for both inpatients and outpatients.
• Registers patients for each patient visit, utilizing computer-based registration/scheduling system
• Verifies patient’s insurance coverage and eligibility
• Maintains assigned office and/or clinical supplies including vaccines. Assures accurate inventory of supplies based on approved levels. Rotates stock as required. Initiates requisitions for re-supply or special items.
• Issues and verifies patients managed care referral.
• Collects copays from patients for visits, maintains records and reconciles daily deposits
• Completes tasks associated with clinical inbox/ practice buckets (personal, practice referral, medical record and others assigned) proficiently and in a timely manner
• Instruments and equipment are prepared and sterilized according to procedure to support infection control.
• Attends variety of meetings, conferences, and seminars as required or directed.
• Complies with established departmental policies, procedures, and objectives
• Demonstrates use of quality improvement in daily operations
• Complies with all health and safety regulations and requirements
• Respects diverse views and approaches, and contributes in maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors
• Provide coverage when needed at other locations within Heywood Medical Group
• All other duties and locations as assigned.

Statement of Other Duties

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.