Marketing/Administrative Assisstant

Marketing/Administrative Assistant

Are you ready to kick-start your career in marketing? Join our dynamic team at Motivational Systems, Inc., where we are currently seeking a creative, talented and enthusiastic Marketing/Administrative Assistant for our Corporate office. This position offers a unique opportunity to work directly with our executive staff with the potential for growth into a full-time Marketing role in the future.

General Responsibilities

• Manage information flow in a timely and accurate manner
• Set up meetings
• Make travel and accommodation arrangements
• Format information for internal and external communication
• Manage the Company Directory
• Coordinate meetings and events to include booking rooms, ordering food, set-up and clean-up (management meetings, training meetings, annual holiday party, other company parties)
• Pull data and create reports as requested

Marketing/Training Responsibilities

• Track website inquiries and follow up
• Manage internal blog post calendar, write and publish blog posts
• Manage external blog post calendar, write and publish blog posts
• Manage employee anniversaries
• Manage employee birthdays
• Create and schedule social media posts
• Manage and assist in creation of social media calendar
• Maintain and update company website
• Coordinate company uniform & swag purchasing, inventory, ordering, etc.
• Assist in the creation of proposal templates for sales team
• Create marketing materials
• Maintain company’s LMS (Litmos)
• Assist in coordinating training
• Track training by employee and ensure employees receive appropriate trainings for their job title
• Work with HR to ensure new hires are properly onboarded
• Assist in implementation of new systems

Qualifications

• Work experience as an Administrative Assistant or similar role
• Experience in Marketing administration a plus
• Experience in marketing software and apps such as Hootsuite, Canva, Facebook, Instagram, LinkedIn, etc.
• Excellent Microsoft Office Suite knowledge with and emphasis in Outlook, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Extremely organized and have the ability prioritize daily tasks
• Discretion and confidentiality

If you are a proactive and detail-oriented individual who thrives in a fast-paced environment, we want to hear from you! This is a fantastic opportunity to contribute both administratively and creatively within a long-standing, stable and growing company. Apply now to be a key player in our team!

Motivational Systems, Inc. (MSI) is dedicated to being the foremost full-service supplier of interior and exterior environmental graphics in its marketplace. We are committed to providing the best products for the value with exceptional service.

Please visit our website at www.motivational.com to learn more.