Marketing Proposal Support Specialist

As one of Wisconsin’s largest travel companies, Fox World Travel has excellent perks for all Fox associates including but not limited to: competitive wages, flexible time off (vacation, sick, personal), FAM Dollars to help you explore the world, remote work, a full benefit package including medical, dental, vision, disability, company sponsored life insurance, tuition reimbursement, 401k contributions, end of year perks, and a fully engaged leadership teamdedicated to treating associates like part of the family!

It is a priority that our associates demonstrate competence and character that inspires trust by integrating our core values into every action and decision. Our core values state: together we are stronger, demonstrating genuine care and concern to do what is right when no one is looking, with a focus on being curious, creative, and driven and having a work hard, play hard mentality.

A day in the life of the Marketing Proposal Support Specialist may include:

• Organizing and coordinating to support resources needed during the RFP process, supporting proposal content, developing and maintaining supporting collateral [including exhibits, case studies, collateral pieces, sell sheets] and seeking subject matter expertise for content responses as necessary.
• Business to business copy writing, copy editing, and a passion for skilled proofreading; knowledge and application with using brand style guides and voice as well as Associated Press (AP) style guidelines.
• Assisting with maintaining Fox’s proposal content database to reflect changes in technology, statistics, partnerships, and customer offerings within the core database.
• Assisting with blog articles, newsletter articles, as needed.
• Researching and compiling information from both external and internal sources to assist in completion of RFP requirements.
• Assisting with updating marketing materials as appropriate.
• Assisting with formatting of proposals and marketing collateral, including utilizing Microsoft Word styles/templates and Adobe InDesign styles/templates.
• Updating knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
• Maintaining a favorable and collaborative working relationship with co-workers in all departments to foster an environment of trust and mutual respect. Driving standards and best practices whenever possible and effectively fostering a culture of engagement.
• Enhancing the organization’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Being innovative and recommending new approaches, policies, and procedures to effect continual improvements in efficiency of operations and services performed.
• Other duties, projects and alternate assignments as determined by business need.

You’ll love this job if you have:

• Communication proficiency – verbal and written; appropriate use of grammar.
• Organizational and planning skills; priority setting; ability to manage multiple deadlines.
• Customer-focus and are service-oriented.
• Sound judgment, problem solving and decision-making ability.
• Attention to detail and accuracy.

This opportunity might be for you if you have:

• Bachelor’s degree in Marketing, Communications, Journalism or related field desired and 2 years of related experience (preferred); or equivalent combination of education and experience.
• Business, advertising, and journalistic writing and editing skills required (AP style preferred).
• Microsoft Office (Word, PowerPoint, Excel) technical fluency required.
• Experience with proposals, brochures, sell sheets, technical specifications and requirements, case studies preferred.
• Adobe Creative Suite (InDesign, Photoshop, Illustrator) experience helpful.
• Graphic design and desktop publishing experience helpful.
• Interest and willingness to perform processes, tracking and administration as a key function of the role.
• Willingness to become fluent in the business of corporate travel and other travel fields offered by Fox.
• Ability to work independently as well as collaboratively with marketing team and other teams within Fox.
• Ability to motivate and manage internal clients to keep proposals on schedule.
• Experience with project management; ability to manage multiple competing priorities while demonstrating ability to remain flexible in a changing work environment.
• Ability to work flexible hours within business operational hours (weekdays, 7 am – 5:30 pm CST); be available and flexible for extended hours to meet proposal deadlines.
• Self-motivation with demonstrated initiative and a strong commitment to personal goals, objectives, and work ethic.

Occasional business travel, overnight stay may be required for training.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: The phrases “occasionally,” “regularly,” and “frequently” correspond to the following definitions: “Occasionally” means up to 1/3 of working time, “regularly” means between 1/3 and 2/3 of working time, and “frequently” means 2/3 and more working time.

While performing the duties and responsibilities of this position, the associate is regularly required to stand, walk, sit, climb, reach above shoulders, and move from place to place. The incumbent is frequently required to talk and listen and use hands to finger manipulate or handle. Specific vision requirements for this position include close vision and the ability to adjust focus.

The incumbent may occasionally be required to lift up to 50 pounds

Incumbent must be able to travel by airplane, rail, boat and/or car at any given time as required by the position. Ability to drive to client and company locations.

Work Environment

The work environment characteristics described here are representative of those an incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For On-site and Hybrid Associates: Regular attendance is necessary to successfully perform this job; extended hours may be necessary from time to time. The incumbent works in an office environment where the noise level is low to moderate. This role routinely uses standard office equipment including but not limited to computers, a headset, a mouse, a keyboard, photocopiers, and filing cabinets.

For Work-At-Home Associates: Regular attendance is necessary to successfully perform this job; extended hours may be necessary from time to time. This role routinely uses standard office equipment including but not limited to computers, a headset, a mouse, and a keyboard.

Occasional business travel, overnight stay may be required – up to 15%. Ability to drive to home inspection locations, if required.

If you share in our passion for teamwork, our vision to have culture, engagement, and innovation at the heart of all our initiatives, we want you to come soar with Fox World Travel! If you fit the description AND meet the qualifications, please don’t hesitate to apply online at www.foxworldtravel.com/careers.

Work hard, play hard and travel often with the Fox World Travel Team today!

If hired for this position, you would be an employee of Fox World Travel, therefore, no fees would be associated with your training or employment. Also, Fox World Travel does not charge any fees as part of the application process.

Fox World Travel is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all associates to work.

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