Marketing Administrative Assistant

The Reybold Group is seeking a creative thinker to serve as a Marketing Administrative Assistant. The successful candidate will coordinate internal and external marketing tasks; primarily supporting the Marketing Department. The ideal candidate will exhibit high standards and have strong customer service delivery skills, excellent communication skills, and have an ability to take initiative, and prioritize. Strong time-management and the ability to meet tight deadlines will ensure success in this multi-faceted role. A great starter position for a professional looking to gain experience in real estate marketing.

Essential Duties and Responsibilities

• Manage the distribution of companywide marketing efforts, as well as divisional efforts with a high-level focus on residential sales.
• Interact with high-level executives and handle confidential or business-sensitive information
• Coordinate purchase orders and vendor set-up as needed and ensure that all invoices are paid on time for sales, service, and marketing.
• Ensure file organization based on office protocol to include, floor plans, current/past designs, videos, seasonal messaging, Matterport coordination, photographer scheduling, company photography, videos, ads, support with newsletter production (Corp and property) etc.
• Support Global Marketing efforts on customer engagement/external facing elements, website, signage, banners, flags, billboards etc.
• Assist in managing calendar and scheduling of meetings
• Distribute communications materials including corporate messaging blog articles, content, newsletters, and marketing materials.
• Work alongside of VPM and Reputation Management Company on scheduling and assuring online activation i.e., social media updates are regularly monitored (support with process and planning) on mentions, comments, and direct inquiries to include upload of blog posts on various platforms and content to create email and nurturing marketing campaigns.
• Support with corporate/residential marketing events assuring planning efforts with vendors and programming meet and deliver on execution plan.
• Assist with divisional projects to include promotions and promotional purchases, vendor coordination, events, business card ordering, agency coordination, partnerships, community relations, new product launches and IT on departmental needs as applicable.
• Create and develop PowerPoint presentations
• Provide customer service orientated problem solving and trouble-shooting.
• Other office related duties/projects as assigned
• Ability for local travel up 10%

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift