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SalaryHawkeye Area Community Action Program, Inc. (HACAP) is a diverse, community-focused nonprofit dedicated to empowering and improving the lives of families living with the everyday barriers of poverty.
What we are proud to offer you:
- Health, Dental, and Vision Insurance
- Retirement Savings (IPERS and/or 403b) with generous company match
- Paid time off and 10 company paid holidays
- Short Term Disability
- Basic Life and AD&D coverage
- Employee Assistance Program
- Optional benefits: Flexible Spending, Long Term Disability, Voluntary Life, Voluntary Accident
POSITION GOAL
The Management Information Specialist will assist in the communication process, report generation and maintenance of the centralized file system for Head Start/Early Head Start. Maintaining this system includes receiving, entering, up-dating files and program specific reports. Confidentiality is important in this position.
WAGE AND SCHEDULE
Monday-Friday 8:00 am - 5:00 pm Full Day/Full Year; $16.95 hourly.
- This position is eligible for a $1200 retention incentive after successfully completing 180 days of employment.
ESSENTIAL DUTIES
- Ensure compliance, program records and documentation required for HACAP programs, child-care licensing regulations, CACFP, Head Start Performance Standards, Head Start Act and funding requirements.
- Types various correspondence and forms for the unit.
- Assists the HS/EHS Comprehensive Services Supervisor in maintaining program files and records.
- Assists with data entry into the computerized Child Plus software program for the Head Start/Early Head Start program.
- Answers inquiries regarding the Head Start and Early Head Start Program.
- Schedules and completes Head Start/Early Head Start applications on approved schedule
- Implements office procedures and policies for Head Start/Early Head Start Unit.
- Performs other duties as directed by the HS/EHS Compliance Supervisor.
- Follow verbal and written instructions.
- Work effectively with co-workers or independently as necessary.
- Participate in program assessments.
- Provides child ratio coverage in classroom on an emergency basis to meet state licensing and/or federal compliance regulations.
- Performs other duties as directed by the HS/EHS Comprehensive Services Supervisor.
EXPECTATIONS
- Support the organization's mission, vision, values, policy and procedure by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect personalization, commitment to our community, and accountability and ownership.
- Consistently work in a positive and cooperative manner with fellow Team Members
- Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary
- Consistently come to work on time, working as scheduled, and leaving at the scheduled time
- Maintain appropriate attire and good grooming habits to support HACAP’s desire for safe and efficient operations, providing greater service and better customer relations.
- Ensure confidentiality of any information concerning an employee, client, family, financial condition or personal peculiarities is strictly maintained
- Ensure that personal health information is protected during its collection, use, disclosure, storage and destruction within HACAP as required by HIPAA.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
1. High School Diplomas or GED.
2. One (1) year post secondary education with clerical or computer and one (1) year data base experience
OR
Two (2) years clerical experience with one (1) year data base experience
OR
Equivalent combination of education and experience
3. Experience or education demonstrating competency in Microsoft Word, Excel and Access.
Skills
- Ability to read, comprehend and implement procedures.
- Ability to use good judgment
- Ability to work independently as well as part of a team
- Ability to work with a diverse population
- Ability to relate to low-income people
- Strong organizational skills
- Ability to work effectively with age appropriate activities in the classroom and relate with children in a positive way
- Detail orientated
EMPLOYMENT REQUIREMENTS
- Receive clearance by the Iowa Department of Human Services on child abuse and criminal checks prior to hire and resubmit every two (2) years.
- Pass a pre-employment health examination and subsequent health examinations every three (3) years thereafter.
