MAIL SERVICES CLERK

CLASSIFICATION TITLE:

SALARY:

DEPARTMENT:

Opening Date:

Closing Date:

FLSA STATUS: Non-exempt - overtime pursuant to Labor Relations Policy

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

GENERAL SUMMARY
Under direction, receives mail and other items from county departments and offices and dispatches these materials to the appropriate destinations. Sorts mail and other items and delivers these materials to the proper departments. Collects and distributes mail and packages from the United States Postal Service and other delivery agencies. Operates standard mailroom equipment such as mailing machines, postage meters, and mail scales.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Sorts incoming mail according to destination for distribution and dispatches outgoing mail.
Stamps outgoing mail with postage meter.
Weighs mail to determine postage.
Sets departmental account numbers on mailing machines.
Maintains daily postage records in order to properly charge the various county departments.
Examines outgoing mail for appearance and seals envelopes by hand or machine.
Receives incoming telephone calls; answers questions appropriate to skill level; relays messages to appropriate individuals or departments.
Assists local post office in meeting all postal requirements and in processing bulk permits.
Responsible for cleaning and maintaining delivery vehicles by checking tire air pressure; antifreeze, oil and transmission fluid levels; schedules regular vehicle maintenance.
Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• Possession of a high school diploma or a certificate of successful completion of the General Educational Development Test

Preferred Education and Experience

• Knowledge of Windows, Word, Excel, and OnBase software

Required Licenses or Certifications

• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:

• Office terminology, procedure, and equipment
• Principals for providing customer and personal services

Skill in:

• Understanding written sentences and paragraphs in work related documents
• Organization

Ability to:

• Operate a delivery vehicle in a safe manner and maintain a valid Michigan driver’s license

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: F/C

Street environment (near moving traffic): F/C

Construction site: N/S

Confined space: N/S

Exposures

Individuals who are hostile or irate: O

Individuals with known violent backgrounds: N/S

Extreme cold (below 32 degrees): O

Extreme heat (above 100 degrees): O

Communicable diseases: N/S

Moving mechanical parts: O

Fumes or airborne particles: O

Toxic or caustic chemicals, substances, or waste: N/S

Loud noises (85+ decibels): N/S

Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Demand:

Balancing on even or uneven surfaces/ground: F/C

Bending (forward or backward bending at the waist): F/C

Climbing up or down stairs, ladders, scaffolding and platforms: O

Crawling (moving about on hands and knees). Inspecting in confined spaces: O

Digging: N/S

Driving on sealed and unsealed roads: F/C

Grasping, gripping, holding, clasping with fingers or hands: F/C

Kneeling to work at low levels: F/C

Leg/Foot movement to operate machinery: F/C

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another up to 50 pounds: F/C

Push / Pull objects away from or towards the body: F/C

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): F/C

Sitting in a seated position during the task performance: O

Standing in an upright position without movement: F/C

Walking considerable distances in the facility on multiple surfaces: F/C

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The American Federation of State, County and Municipal Employees (AFSCME) 411 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.

Must be able to receive Michigan Law Enforcement Information Network (LEIN) clearance.