Mail Room Supervisor - Office Administrator Ii Opt. 2 (Typing) - Upward Mobility

The Illinois Department of Corrections is seeking a detail oriented individual to fill the role of Mail Room Supervisor at Pinckneyville Correctional Center in the mailroom. This position oversees the operations of the facility mailroom and its staff, including duties such as processing incoming and outgoing mail, monitoring postage, and educating individuals in custody and their families on mailroom rules and procedures. The ideal candidate will be able to multitask and meet deadlines as well as demonstrate good time management skills. If you enjoy working in a fast-paced environment, then this is a role for you. We encourage all qualified applicants to apply.

1.  Serves as working supervisor.

2.  Directs staff in recording of all individual in custody write outs in accordance with the Administrative Directives (A.D.s) and Institutional Directives (I.D.s) in regard to approved number in of individual in custody write outs.

3.  Trains and assigns staff in receiving of United States Postal Services (USPS) mail.

4.  Keyboards complex charts, statistical reports, documents, forms, memoranda and letters including terminology where an understanding of specialized terms is required to ensure clarity and accuracy.

5.  Directs distribution of all incoming institutional mail, certifying delivery to appropriate department.

6.  Monitors postage used and advises Business Administrator when purchase of postage is necessary.

7.  Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

1.  Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience or two (2) years of independent business experience.

 2.  Requires the ability to keyboard accurately at 30 words per minute.

1.  Prefers at least two (2) years of supervisory experience in an office setting.

2.  Prefers at least two (2) years of experience applying office procedures.

3.  Prefers at least two (2) years of experience operating manual and automated office equipment.

4.  Prefers at least two (2) years of experience maintaining a paper filing system and/or electronic filing system.

5.  Prefers at least two (2) years of experience handling incoming and outgoing mail.

6.  Prefers at least two (2) years of experience keyboarding various documents including proofreading for accuracy, spelling, grammar, and punctuation errors.

7.  Prefers at least two (2) years of experience using Microsoft Office Suite or similar programs.

8.  Prefers at least two (2) years of experience using data to create reports.

1.  This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controls.

2.  Requires ability to pass the IDOC/IDJJ background check.

3.  Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

4. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. 

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.