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SalaryPosition Information
Starting salary up to $32.03/hour
Working in the Information Systems Department (ISD's) team environment, the Mail, Materials, & Records Handler II, performs various mail, courier, and records warehouse functions such as working with the mail and mail systems, providing courier support, and warehousing and utilizing record-keeping software for the storage and retrieval of files and boxes
What You Bring:
- Experience with high-production mail room equipment (Pitney Bowes mail Room Systems is a desirable)
- Courier experience specific to classified records, mail, parcels and warehousing
- Experience with receiving and retrieving records and files within a records management storage system
- The ability to handle varied, multiple-stop, daily courier routes within a specific window of time
- Experience working with Electronic Document Management Systems (EDMS)
- Experience training end users with EDMS scanning is desirable
- An understanding of document retention schedules
- MS Office skills (Excel, Word, Outlook, Access, Teams)
- Excellent customer service
Please note: This position will be required to have access to secure department facilities and/or view data or work with information systems for these departments. This requires that a more extensive “Security Clearance” be performed, after hire, by the Sonoma County Sheriff's Office. Retention of this Extra Help position will be contingent upon passing the security clearance, which includes a Live Scan fingerprint-based check of California Department of Justice (DOJ) and Federal Bureau of Investigations (FBI) criminal records. If you are offered a position which requires a security clearance, the job offer letter will clearly specify this as a condition of the employment.
EXTRA-HELP EMPLOYMENT
Extra-help employees relieve or augment permanent staff. Temporary, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most employee benefits such as long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Temporary, extra-help employees are limited in their employment to a maximum of one calendar year. These employees must be off of work for three months before they can be re-employed on an Extra Help basis. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage.
ISD is seeking a qualified candidate to fill a Mail Materials Records Handler II temporary, extra-help position in the Information Systems Department, Records Management. This employment list may also be used to fill future extra-help positions as they occur during the active status of this list.
Minimum Qualifications
Education and Experience: Any combination of experience, training, and education that would likely provide for the knowledge and abilities listed. Normally, one year experience as a Mail, Materials & Records Handler I or similar work experience would provide this opportunity.
Experience using a variety of computer software programs related to US Postal Service, United Parcel Service requirements and records management is desirable.
Experience driving a cargo van, step van, or similar vehicle is desirable.
Certification: Forklift Certification must be obtained within one year of appointment and recertified every 3 years thereafter in accordance with OSHA requirement 29 CFR 1910.178(l)(4)(iii).
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities
Working knowledge of: the procedures and techniques of receiving, storing, issuing and delivering supplies, material and equipment; latest postal regulations and procedures for discounted mail; processing all types of USPS mail including generating reports submitted to the Post Office; processing UPS mail; operations of computerized barcorder-sorter; records management file procedures; the proper operating procedures of materials handling equipment including fork lifts, rolling safety ladders, electric scissors lift and other hand/mechanical equipment; of safety rules, regulations and procedures related to receiving and storage activities and equipment; the clerical and record keeping procedures related to receiving and storage activities and equipment; computer software operations related to USPS and UPS requirements.
Ability to: follow oral and written directions; rapidly and accurately process all types of mail using mail machines and high speed barcoder-sorter; use computer software to generate reports; memorize different courier routes; accurately and neatly complete forms and records; perform routine arithmetic calculations; acquire a working knowledge of the materials, supplies and equipment handled by the department; deal courteously with individuals contacted in the course of work; work effectively within a team; work independently and use sound judgment; operate fork lifts, rolling safety ladders, electric scissors lift and other hand/mechanical equipment; operate cargo vans or UPS type step vans; perform tasks which require physical strength and agility; operate vehicles, machinery and equipment observing all safety policies and procedures; read, write and speak English at the level required by the duties; maintain confidentiality and security particularly regarding records management activities.
Selection Procedure & Some Helpful Tips When Applying
- Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
- You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
- You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
- Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Responses to supplemental questions are used to evaluate your qualifications. Please provide sufficient information to allow for a thorough evaluation of your qualifications.
The selection procedure will consist of the following examination:
An Application and Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities that relate to this position to ensure satisfaction of the minimum qualifications for this position. Candidates who possess the minimum qualifications for the position will be placed on an extra-help employment list and referred to the department. The department may contact candidates from the employment list who possess the most appropriate job-related qualifications for further consideration.
ADDITIONAL INFORMATION
A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.
For positions that are required to have access to Sheriff’s Office or Probation Department facilities, a more extensive “Security Clearance” will be performed after hire. Successful completion of the probationary period may be contingent upon passing the security clearance, which may include completion and review of a Personal History Statement packet, Live Scan fingerprint-based criminal history checks, warrant checks, written reference checks, etc.* If you are offered a position which requires a security clearance, the job offer letter will clearly specify this as a condition of the probationary period.
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.
HOW TO APPLY
Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
HR Analyst: CA
HR Technician: RR
