Looking for Our Office Donna from Suits!

About us

Have you ever watched Suits? We are Looking for Our Donna. Someone who can manage many tasks, is quick, professional, yet pleasant to be around. We are a small team and we really need to add a team member who can help with our growth. This person will be an all around super star, that can manage the books, a few walk ins, client emails and can hopefully one day lead a team. Technowraps and Jan Christine Branded Solutions provides vehicle graphics, signage, embroidery, screen printing and promotional products. We are very fast paced, fun and drama free. We also are investing in small businesses, and will add those books to this position.

You will be empowered to do your job as you see fit with little micro managing.

The following is a summary of tasks:

- Provide administrative support to the team, including shipping, inventory support and ordering supplies. Again, we are a small company, so it's a small amount.

- Prepare and edit correspondence to clients.

- Little bit of filing, not a ton.

- Answer phone calls with a super friendly voice so we can get an inquiry to the next step. Have you ever worked in a restaurant or event planning? This is a great fit!

- Greet visitors and provide them with necessary information or assistance, right now 1 - 2 a day.

- Coordinate office supplies and equipment maintenance... 1 machine (so not too time consuming).

- Assist in the preparation of financial reports, including data entry and reconciliation. This is the bulk of time, but if you are proficient in quickbooks, this is a breeze. The books are not complicated. This is not a multi million dollar company... yet.

- Perform general bookkeeping tasks, such as accounts payable and accounts receivable.

- Assist with payroll processing and employee time tracking. We have under 5 employees.

REQUIREMENTS:

- Proven experience as an administrative assistant or in a similar role. A great attitude so that you are part of the team, and can hopefully one day lead the team

- Proficient in Quickbooks Online

- Familiarity with technical accounting terminology and concepts

- Excellent organizational skills with the ability to prioritize tasks and meet deadlines

- Attention to detail and accuracy in data entry and record keeping

- Strong written and verbal communication skills

- Ability to maintain confidentiality of sensitive information

- Ability to perform account reconciliations

Job Type: Full-time

Pay: $20.00 - $45.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off
• Professional development assistance
• Work from home

Experience level:

• 4 years
• 5 years

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities
• Overtime pay
• Performance bonus
• Signing bonus
• Yearly bonus

Work Location: In person