Address
Form of workONLINE APPLICATIONS ONLY
Department/Division: Eugene Springfield Fire / Administrative Support
Work Location: 1705 W Second Ave. Eugene, OR 97402
Must reside in the state of Oregon and be able to report onsite in Eugene, OR for work as needed.
Living & Working in Eugene: For more information on living in Eugene, how the City of Eugene operates, and more, visit this page.
Benefits: The City of Eugene offers robust and competitive benefits. For more info, click the Benefits Tab, or visit this summary pageas well as this benefits package page.
Non-Represented Retirement Program: Upon eligibility, the City will contribute an employee contribution of 6%, as well as the employer contribution, to a retirement program administered by the Oregon Public Employees' Retirement System (PERS). In addition, the City will pay a 3% contribution to a deferred compensation program if the employee contributes at least 1%.
From January 1, 2020, through December 31, 2034, most retirees may work for a PERS-participating employer for an unlimited number of hours while continuing to receive their pension benefit based on HB 2296. If you have questions about your specific situation, including any restrictions to hours, please refer to the PERS: Work After Retirement page.
- Develops, plans and implements program goals and objectives.
- Monitors and assigns, or delegate, the daily work activities associated with all facets of Logistics program (which includes Fire Maintenance Work, Emergency Equipment Maintenance, and Parts and Supply purchasing) that services two cities and 16 Fire Stations (Regional services)
- Manages the programs and activities to maximize the efficiency and effectiveness of logistics services and multiple product lines.
- Participates on a variety of boards and commissions; attends and serves on a variety of City committees, commissions and task teams; attends and participates in professional groups and committees.
- Analyzes, evaluates, and oversees the creation and implementation of changes to internal policies and procedures and providing information to customers and stakeholders.
- Responds to, and resolves, difficult and sensitive inquiries and complaints while building positive relationships with stakeholders.
- May be responsible for safety and security; plans and implements security procedures and emergency plans.
- May negotiate and administer contracts and leases.
- Assures compliance with program or function policies, procedures, regulations, and codes.
- Develops long-range strategic and financial plans for the program or function which may include cost proposals for two cities. May lead RFP processes in coordination with management.
- Responsible for the selection, supervision, and evaluation of assigned staff within two unions, assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters and recommends grievance responses; exercises full supervision over employees.
- Perform other duties as assigned.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.
Bachelor's Degree in Business Administration or related field
Experience:
Five years of experience in either supply chain management, government finance, inventory management, or emergency services industry. A minimum of three years of supervisory experience, supervising union employees preferred.
Additional Requirements:
The ideal candidate will have the following Knowledge, Skills, Abilities:
Knowledge of:
- Principles and practices of organization, administration and personnel management.
- Principles and practices of budget preparation and administration.
- Principles and practices of supervision, training, development, and performance evaluation.
- Principles, practices, methods and techniques of modern fire and emergency medical operations.
- Departmental and Organizational rules, regulations, policies, and procedures and related labor agreements.
- Professional processes related to supply/chain management, capital planning, inventory management and effective data analysis and reporting
- Plan, prioritize, direct, and evaluate the work of assigned staff, including recruitment and selection.
- Analyze equipment, supply and inventory practices, needs, and issues.
- Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
- Interpret and apply Federal, State and local policies, procedures, laws and regulation, and recognizes industry standards.
- Prepares and administers the section budgets that supports the 16 regional fire stations.
- Analyzes current inventory management system for user interface and proposes improvements. Works with City budget databases for budget building, reporting, and proposes efficiencies for budget savings. Operate motorized vehicles and equipment as necessary.
- Communicate effectively, and courteously, with City employees, other organizations and agencies, and the public in a manner which reflects cultural awareness and sensitivity; establish effective working relationships; value and encourage open communication, input, opinions, and ideas from others.
What to Expect from our Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.
ESF: Candidates must pass a complete pre-employment physical examination prior to receiving a final offer of employment. The examination and drug test will be conducted by the City's contracted physician and paid for by the hiring department. Candidates who receive a positive drug test will be disqualified.
Diversity, Equity, and Inclusion: The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.
The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.
In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.
