Litigation Legal Secretary

Honigman is a premier business law firm, based in Michigan with an international practice. Recognized in Michigan as one of the Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are seeking an experienced Legal Secretary in our Chicago office to perform a variety of secretarial support activities for attorneys and legal professionals in the Litigation Department. In addition to Chicago, we have offices in Detroit, Ann Arbor, Lansing, Kalamazoo, Bloomfield Hills, Grand Rapids, Michigan and Washington, D.C. With more than 300 attorneys working in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

Responsibilities

• Prioritizes assignments and prepares often sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports, from rough draft or dictation.
• Prepares other routine as well as non-routine correspondence, legal documents, forms, presentations and the like using advanced knowledge and skills with word processing related and other software programs.
• Efficiently proofreads and edits text for grammatical and typographical errors, and occasionally for content.
• Professionally answers, screens, places calls, and records and communicates messages according to appropriate procedures.
• Effectively obtains familiarity with routine office procedures and forms in order to respond appropriately to detailed inquiries concerning departmental activities and operations.
• In addition to secretarial peers and department attorneys, interacts professionally with members of other departments and varied external contacts, and assists where needed.
• Schedules appointments, makes travel and/or meeting arrangements, and maintains business calendars as instructed.
• Effectively establishes and maintains well organized files, while managing the integrity of original client documents.
• Prepares bills for mailing, maintains billing records, and accurately enters attorney time.
• Performs related general office duties such as monitoring and ordering standard office supplies, and collating, assembling and distributing documents.
• Maintains confidentiality, assures work product is accurate and presented professionally, and makes efforts to foster a positive rapport with all internal and external contacts.
• Prepares documents to be electronically filed in State, Federal and Appeals Courts.

Qualifications

• At least 3 years prior work experience as a Legal Secretary in Litigation.

Advanced use of MS Word and Outlook (or compatible e-mail application), as well as an ability to quickly learn and effectively utilize other applications as well as court electronic filing software applications.

• Intermediate to advanced computer skills in order to use various features of multiple software programs (including word processing, footnotes, redlining, copying/pasting).
• Ability to efficiently read and write in order to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure, as well as draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
• Interpersonal skills necessary to convey and obtain information.
• High level of communication skills requiring social sensitivity and in-depth knowledge of department procedures in order to communicate effectively with staff and management within and outside the department and external contacts, including clients.
• Must be a problem solver, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Excellent organizational skills; very detail oriented.
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact including ability to independently initiate follow-up.
• Ability to work overtime, when needed.
• Ability to work for more than one person and prioritize assignments.
• Proficiency in the use of FileSite and ECF (Electronic Court Filing).

Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Chicago, IL 60606: Relocate before starting work (Required)

Work Location: Hybrid remote in Chicago, IL 60606