Legal Support Assistant - Washington D. C.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a Legal Support Assistant in its Washington D. C. office. The ideal candidate will have administrative experience, be extremely professional, possess exceptional communication and organizational skills, excellent computer skills, have a strong proficiency in MS Word, Outlook and Excel, and the ability to work effectively within a group or independently. Candidate should type a minimum of 55 words per minute with high accuracy. This position will provide support to both attorneys and staff. The candidate should be detail oriented and able to work well in a fast-paced environment.

Responsibilities include answering phones; greeting clients and other visitors; maintaining neatness of the lobby/reception area and conference center; scheduling and setting up of conference rooms, including verification of technology and catering needs; maintaining the stocking of pantry supplies and neatness of kitchens; Update and maintain files in a timely manner including indexing litigation files for hard copy files as well as online; type memoranda, correspondence and other documents as back-up to legal secretaries as needed; save documents into document management system; time entry, processing client bills, conducting client conflict checks, transcribing dictation; maintain calendars with litigation dates and deadlines as well as other necessary dates; reviewing vendor invoices and requesting checks for payment in a timely manner; assisting attorneys and paralegals in preparation for hearings, mediations, arbitrations, trials; assist with other clerical duties as assigned; assist with special projects.

Qualifications Include:

• Office administrative experience (law firm experience preferred but not required)
• Basic knowledge of office equipment, including computer and copiers
• Proficient in Microsoft Office specifically, Word, Outlook, and Excel
• Interpersonal skills necessary to communicate and follow instruction of office management, attorneys and other staff and provide information with extraordinary courtesy and tact in a fast-paced demanding environment
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Confidentiality
• Exceptional client service skills
• Working effectively within a group or independently
• Excellent proofreading skills
• Must be willing to learn new tasks and adapt to change easily

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.