Legal Secretary - White Collar & Commercial Enforcement

Salary: $16.78 - $34.27 Hourly
Location : Salt Lake County, UT
Job Type: Full Time
Job Number: 39425
Agency: 080 Attorney General
Unit: 2401 White Collar and Commercial Enforcement
Opening Date: 11/14/2023
Closing Date: 11/30/2023 11:59 PM Mountain
FLSA: Non-Exempt
Recruiter: Hannah Maher
# of Openings: 1
Location: Salt Lake City, UT
Schedule Code: AG - Employees at the Attorney General's Office.
Background Check: You must successfully pass a criminal history check.
Schedule Code Description: Full time with benefits. Upon the successful completion of one year probationary, employee will receive career service status.
Benefits: This position is eligible for a full benefits package. See benefits tab below for details.
Driver License Requirements: Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link: https://adminrules.utah.gov/public/search/driver%20eligibility/Current%20Rules
EEO Statement: The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.
Job Description
Legal Secretary - White Collar & Commercial Enforcement
The White Collar & Commercial Enforcement Division of the Utah Attorney General's Office has an immediate opening in Salt Lake City for a Legal Secretary to assist attorneys in litigation and enforcement matters related to consumer protection, professional licensing, real estate licensing, and financial and securities fraud.
This Division is committed to serving the public and works collaboratively with its client, the Utah Department of Commerce, to protect the public from deceptive, unprofessional, and unlicensed activities. Our team is on the front line of our State's efforts in the opioid litigation; investigations on social media companies; investigations and actions against pyramid and Ponzi schemes; enforcement actions against those not following professional standards; and many other areas where Utah's public and economy is vulnerable.
The Division seeks a dynamic, organized, and tech-savvy Legal Secretary with a passion for providing foundational support to a team of attorneys and paralegals. We seek a colleague who not only has exceptional administrative skills but also is familiar with modern technology systems. As a key member of our team, the successful applicant will play a vital role in maintaining our commitment to deliver superb and ethical legal services to the public to help make Utah as great as possible.
May underfill as a Legal Secretary Trainee.
Example of Duties
A Legal Secretary will perform various duties that will enable the Division to accomplish its larger goals, including the following:

• Draft, format, and proofread legal documents, correspondence, and reports with a keen eye for detail and accuracy.
• Provide administrative support to attorneys and legal professionals, including managing schedules, appointments, and travel arrangements.
• Maintain and organize electronic and physical files to ensure efficient access and retrieval.
• Assist with legal research, investigations, document retrieval, and information management.
• Receive calls and greet visitors, relay messages, and respond to requests for information.
• Manage procurement of office supplies and inventories and other support needs.
• Communicate with clients, opposing counsel, and other stakeholders.
• Use modern technology systems, including legal software, document management systems, and communication tools, to streamline and enhance workflow.
• Stay up-to-date on emerging legal technology trends.
• Show a willingness to help where needed.

Typical Qualifications
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

• Desire to protect and serve the public.
• A strong attention to detail.
• Urge to learn new technologies and processes.
• Friendly, with a generally positive and pro-growth mindset.
• Willingness to receive instruction and feedback.
• Proficiency in modern technology:
  1. advanced knowledge of Microsoft 365 is required, and
  2. some knowledge of document management or evidence-management software is preferred.
• Strong skills in reliability, organization, creativity, collaboration, teamwork, and written and oral communication.
• Discretion and the ability to handle confidential information privately, ethically, professionally, and tactfully.
• Basic understanding of legal terminology and the legal system is a plus.
• High school diploma or equivalent; a bachelor's degree or paralegal certification is a plus.
• Experience as a Legal Secretary or administrative assistant in a legal environment is a plus.

Supplemental Information

• A chance to be part of a dynamic and fun team focused on correcting wrongs and protecting the public from deception and unlawful commercial activities.
• A supportive and inclusive work environment.
• Opportunities for professional growth and development.
• Exposure to cutting-edge legal technology.
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, and require a candidate to engage in, for example, safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work, but there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• A conditional offer of employment will be made pending a satisfactory completion of a background investigation.
• Valid driver's license required to drive a motor vehicle on a highway in this state per Utah Code § 53-3-202(1)(a).
• Applications with cover letters and references are preferred.

Benefits:
The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
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01
ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED. As part of this application process, you must upload your resume into your application profile. Your answers to the questions on this application must be supported by your resume or work history. "See resume" or "see previous response" is not an acceptable response to any question.Failure to follow these terms may result in disqualification from further consideration for this position.

• I acknowledge I have read the above statement.

02
How many years of legal secretarial experience do you have in a work environment?

• None
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more years

03
Please provide details of your experience including what types of law you have had experience in.
04
Do you have experience preparing legal pleadings?

• Yes
• No

05
Please provide details of your experience preparing legal pleadings including what types of pleadings you have prepared.
06
Please indicate your current years of experience with electronic filing in state, federal, district, and appellate courts.

• None
• <1 year
• 1-2 years
• 2-3 years
• 3-4 years
• 4-5 years
• 5+ years

07
Please provide details of your experience including types of documents you have filed electronically with the courts.
Required Question