Legal Secretary

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".
In this role, the Legal Secretary will work with multiple attorneys (4 attorneys and back-up coverage as needed) providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; travel arrangements various office and client filing both in paper and electronically.
The successful candidate types at least 70+ wpm accurately, and is a very organized multi-tasking, detail-oriented team player, possessing at least 3 years recent Legal Secretary experience including electronic filing in state and federal courts.
Duties and Responsibilities:

• Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects.
• Provide for support to up to four attorneys in employment law matters and backup support as needed.
• Answer phones and communicate with clients and court personnel daily.
• Act as liaison between internal departments and outside agencies.
• Prepare/revision of correspondence, pleadings, documents and other clerical assignments as directed.
• Electronic filing in state and federal courts and administrative agencies.
• Handle a wide variety of complex and confidential time-sensitive material.
• Maintain calendars, CLE, reports and time/expense records as need.
• Book and organize travel arrangements including flights, hotels, transportation, make changes as needed.
• Transcribe electronic dictation.
• Schedule depositions.
• Various office and client filing (paper and electronically within document management system).
• Assist with preparation and revisions to Power Point presentations.
• Assist with maintenance of calendar/docketing for litigation attorneys.
• Perform other administrative duties as assigned.

Skills and Educational Requirements:

• At least 3 years recent legal secretarial experience within a law firm, litigation experience required, employment law experience a plus.
• Typing 70+ wpm.
• Punctual with excellent attendance.
• Must have a solid understanding of legal terminology as well as experience with court filings and

state/federal court motion practice.

• Experienced with trial preparation and briefs.
• Proficient with generating Tables of Authorities.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Strong organizational skills required with the ability to multi-task, and timely respond to deadlines.
• Knowledge of Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Use of a document management system a plus.
• Strong interpersonal skills and ability to work well in cooperative office environment and communicate with attorneys and support staff on every level.
• High School diploma or equivalent required.
• 4 year college degree preferred.

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.