Legal Secratary - Entry Level

Overview: Join our team as an Office Administrator at our dynamic law firm specializing in workers' compensation cases. As an integral member of our team, you will play a vital role in ensuring the smooth and efficient operation of our office. This position offers the opportunity to work in a fast-paced environment, supporting attorneys, staff, and clients alike.

Responsibilities:

1. Administrative Support:
   • Provide administrative support to attorneys and staff, including but not limited to managing schedules, drafting correspondence, and preparing legal documents.
   • Maintain and organize physical and electronic files, ensuring accuracy and accessibility.
   • Coordinate meetings, appointments, and conference calls, and arrange travel as necessary.
2. Client Interaction:
   • Serve as the primary point of contact for clients, answering inquiries and providing assistance in a professional and courteous manner.
   • Assist with client intake processes, including collecting necessary documentation and information.
   • Maintain confidentiality and discretion when handling sensitive client information.
3. Office Management:
   • Oversee general office operations, including managing supplies, equipment, and facilities maintenance.
   • Coordinate with vendors and service providers to ensure the office is well-maintained and equipped.
   • Implement and maintain efficient office procedures and systems to optimize productivity.
4. Billing and Financial Administration:
   • Assist with billing and invoicing processes, including generating invoices, tracking payments, and managing accounts receivable.
   • Coordinate with accounting personnel to ensure accurate and timely financial transactions.
   • Maintain expense records and assist with budget management as needed.
5. Legal Support:
   • Assist attorneys with legal research, document preparation, and case management tasks as requested.
   • Compile and organize evidence, exhibits, and other materials for use in legal proceedings.
   • Coordinate with external parties such as courts, government agencies, and opposing counsel as necessary.

Qualifications:

• Previous experience in office administration, preferably in a legal setting or related field.
• Strong organizational skills with meticulous attention to detail.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other common office software.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Knowledge of workers' compensation laws and procedures is a plus but not required.
• Discretion and professionalism when handling confidential information.

Education:

• High school diploma or equivalent required.
• Additional education or training in office administration, paralegal studies, or related field preferred.

Benefits:

• Competitive salary commensurate with experience.
• Health insurance, retirement plans, and other benefits package available.
• Opportunities for professional development and advancement within the firm.
• Collaborative and supportive work environment.