Lease Administrator/Property Accountant

Considering your next career opportunity with a growing real estate group? If so, consider joining Tuscan Village Property Management. Our organization prides itself with the talented and diverse workforce that is the backbone of our success. We are looking for an experienced, driven and passionate Lease Administrator/Property accountant to join our team. The scope of the position is as follows:

The Lease Administrator/Property Accountant acts as a resource for the Operations team by handling the day-to-day Accounts Payable and Accounts Receivable functions while also developing a strong understanding of tenant leases in order to create and a maintain lease administration database for use post tenant occupancy. This role is critical for ensuring proper lease compliance and operations of our real estate assets. Prior experience working for a Real Estate Development Firm, with Retail tenants, is a must.

Must serve as an exemplary figure to coworkers and represent the company within the framework of its core values.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review and analyze lease agreements to ensure compliance with company and industry standards
• Coordinate lease documents including lease abstracts and amendments
• Maintain a centralized lease control database
• Track lease expiration dates, rent increases and other critical lease events/requirements.
• Assist Operations Team with tracking warranty certificates & requirements for equipment Owned/Operated by Landlord
• Process lease related invoices and maintain record of tenant rent payments/security deposits
• Communicate with tenants regarding collection of unpaid invoices & overpayments
• Respond to tenant inquiries and facilitate lease-related communications
• Follow up regarding Insurance Certificates, Insurance discrepancies & Lease modifications with Attorney.
• Perform day to day accounts payable operations for Tuscan Village, Salem and other properties, as assigned
• Analyze accounting records, including financial statements and other financial reports to assess accuracy, completeness and conformance to standards defined within the department.
• Prepare weekly operations check runs, confirming with GM & VP that all items of importance are committed & paid in a timely manner.
• Ensure timely and accurate processing of property related expenses and reimbursements
• Generate financial reports, including balance sheets, income statements & cashflow statements
• Identify opportunities for process improvement and implement best practices for Lease Admin and property accounting
• Collaborate with Finance and Real Estate teams to streamline workflows and enhance efficiency
• Create & Maintain Meeting Minutes for meetings attended
• Assume leadership role in AP and AR tasks and resolving issues promptly by managing team, vendors and tenants
• Maintain property records and files (physical and electronic)
• Prepare credit applications as requested for new vendors
• Perform Accounts Payable duties such as prepare check runs for mail and upload invoices to Yardi for payment processing
• Perform certain office operations functions such as inventory and procurement of office supplies, processing mail, overnight packages, preparing for and cleaning up after meetings, and general reception of visitors/guests
• Bring passion and creativity to the process and be a leader in maintaining a high level of quality in every effort and deliverable
• Other duties as assigned.

REQUIRED SKILLS & ATTRIBUTES | SUCCESS FACTORS

• Proven experience and ability to multi-task and support multiple team members at a department level
• Experience in Yardi, Outlook, Word and Excel
• Detail oriented with a high degree of accuracy in data entry
• Positive & professional disposition
• Ability to work independently and as part of a team
• Respect for confidential information and sound judgment
• Flexible and ability to adapt
• Desire to Learn
• Ability to work in a fast-paced environment and prioritize effectively
• Organized and willing to create new processes and improve existing as necessary
• Problem-solving/critical thinking Skills
• Strong Understanding of Basic Math Skills
• Dedicated and hard-working
• Takes initiative within area of responsibility
• Strong communication skills
• Ability to build consensus amongst multiple parties

MINIMUM QUALIFICATIONS

• Prior experience in Real Estate Development, preferably with retail tenants
• High level of proficiency in performing all administrative functions
• Ability to provide an advanced level of general support to operations team and/or executive group
• Skilled in the use of office equipment and computer software including Yardi, Microsoft Work, Excel and Outlook
• Effectively manages and prioritizes tasks/projects with little to no supervision.
• Must have outstanding written and verbal communication skills
• Ability to work independently or as part of a team consisting of executives and managers of all levels

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• GAAP: 1 year (Preferred)

Ability to Relocate:

• Salem, NH 03079: Relocate before starting work (Required)

Work Location: In person