Lease Administrator

Are you ready to be part of a dynamic fast-paced team? We are looking for a superstar to join our stellar team of Lease Administrators! We are a fun, supportive group who gets things done!
The Role:
Our mission is to ensure lease compliance for Whole Foods and our internal stakeholders. We do this accurately and timely in a very fast-paced environment. We are in search of a detail-oriented dynamo who can overcome obstacles, disagree and commit, and focus on our Core Values. You will love working at Whole Foods and thrive in our culture of respect, integrity and inclusiveness.
Why Whole Foods Market:
Whole Foods Market is the world's leading natural and organic foods supermarket retailer and wellness company. Our philosophy is to satisfy and delight our customers – and to support Team Member happiness, growth and excellence. Why? We believe that each and every team member is a valued contributor to our mission. In our partnership with Amazon, we are re-inventing the grocery industry through innovative advancements like Just Walk Out and Dash Cart technologies and a service-minded approach.
This is an Austin based position. (We offer a hybrid work environment)

Responsibilities:

• Under general direction, analyzes and abstracts key lease information and maintains lease documentation in the Tango database.
• Applies solid subject matter knowledge to analyze and solve issues for moderately complex assignments.
• Ensures that financial lease obligations are processed and paid timely.
• Develops relationships with the regional contacts, accounting team and legal.
• Coordinates with legal on issuance of estoppels, certificates, and non-disturbance agreements.
• Establishes landlord payments as defined in the lease for all assigned locations, including oversight of base rent payment, percentage rent, CAM, insurance, and real estate property tax.
• Audits the company’s CAM, tax accounts, and rent charges versus the leases to recover excess charges. Communicates audit results and recommendations to Team Leader.
• Resolves day-to-day lease occupancy issues with landlords and subtenants.
• Maintains awareness of lease expirations, renewals, and other key dates related to assigned locations.
• Assists in running reports, calculations and entering payments of percent rent in accordance with lease provisions.
• Tracks subtenants for all assigned locations, including management of all dates, invoicing of rent, taxes, and operating costs. Ensures accurate and timely WFM expense recovery per sublease agreement
• Initiates collections proceedings from subtenants as required.
• Ability to run reports to monitor pending dates, expirations, and renewals within Tango.
• Engages with functional / operational leaders to understand business objectives, challenges, and areas targeted for improvement.
• Analyzes work flow and identifies issues, roadblocks, or areas for effectiveness or efficiency improvement as needed.
• Ensures adherence to the company’s principles, values, policies, and guidelines.

Skills:

• Understands and able to apply general accounting practices and terminology.
• Knowledge of the terms related to occupancy leases language for CAM, tax, insurance, sustenance and percentage rent clauses.
• Good math skills.
• Identifies and pursues process improvement opportunities based on risk controls, customer experience, efficiencies, and other business-focused factors.
• Strong command of Microsoft Excel and lease administration software, such as Tango.
• Understands team's function and how it supports WFM's goals.
• Able to probe and look past symptoms to determine the underlying cause of a problem or issue.
• Excellent communication skills, including written, verbal, and listening.
• With guidance, responds to questions and presents information to internal and external clients in one-on-one settings.
• Tailors communication approach to specific situations and audiences.
• Supports team and cross-functional projects within defined area of responsibility.
• Accepts organizational realities and constraints while demonstrating flexibility and resilience.
• Treats difficulties and setbacks as opportunities
• Impacts the quality of one’s own work and that of the team.
• Maintains positive working relationships with all Team Members and supported functional stakeholders.
• Applies basic research, information gathering, and analytical skills to:
  • Collect required documentation and verify conformance with standards,
  • Assess accuracy of detailed information.

• Handles detailed, structured problems; identifying roadblocks to task completion.
• Demonstrates a strong desire to reach challenging goals and pursue excellence.
• Applies accurate logic and common sense in making decisions.
• Considers impact to Team Members, customers, and the organization.
• Understands the strategy, goals, and objectives of the company, business unit, and/or project
• Identifies alignment / misalignment of the team’s project goals with the larger organizational strategy, goals, and objectives.
• Understands the WFM product mix, supply base, and retail operations.

Education & Experience:

• BA/BS degree and 2-4 years’ relevant Lease Administration or Real Estate experience OR equivalent combination of education and relevant experience.

At Whole Foods Market, we provide a fair and equal employment opportunity for all Team Members and candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Whole Foods Market hires and promotes individuals solely based on qualifications for the position to be filled and business needs.

Whole Foods Market works with job sites like Indeed, LinkedIn, and ZipRecruiter to promote opportunities at our company. Please be aware that other career sites may not be accurate or up to date and may even be fraudulent. We encourage and recommend all candidates to apply via our site.