Lead Accounts Receivable Coordinator

ESSENTIAL FUNCTIONS:
Lead Accounts Receivable Coordinator reports to the Director of Billing, Payroll and Contract Administration. Reviews and supervises the tasks of the Accounts Receivable Clerk and Youth and Community Development Fiscal Compliance Coordinator. Responsible for coverage of the Accounts Receivable Clerk. Processes Accounts Receivable transactions and maintains and reconciles Accounts Receivable ledger accounts. Provides administrative support to the Business Office, including Accounts Payable. Supports the agency's fiscal compliance with grants and contracts in the Youth and Community Development programs. Manages collection of required documents for timely submission for billing. Assists with the creation and maintenance of reports for the Business Office and Youth and Community Development leadership. Effective use of written and oral communications skills. Requires a basic understanding of the young people/customers served by Lawrence Hall and participation in basic trauma training with the ability to utilize that training when interacting with young people/customers of the agency.
RESPONSIBILITIES:
Maintains contract and grant management systems in collaboration with the Director of Billing and Contract Administration.
Provides analysis of contract and grant management expenses and allocations for accuracy and reasonability
Supervises and audits documentation prepared by the Accounting Clerk and Youth and Community Development Fiscal Compliance Coordinator
Collection point for all grant receipts incurred and expense reports directly related to grant spending
Collects and summarizes census data by grant
Responsible for all project work invoice submission, vouchering, on a monthly and/or quarterly basis
Responsible for providing all reports required for monthly grant analysis
Processes Accounts Receivable transactions in accounting system for project work and DCFS customers
Maintains and reconciles Accounts Receivable ledger accounts monthly and ensures transactions are properly recorded
Records and verifies customer payments and creates receipts in the accounting system
Verifies amounts owed and prepares reports of delinquent customer accounts and responds to customer inquiries
Assists with collections activities such as sending follow-up inquiries and collecting on past due accounts
Generates management reports, including reports of delinquent accounts and ad hoc reports for strategic planning and decision-making processes
Maintains daily/weekly personnel time reports and participant census data
Attends conferences, meetings, and training sessions pertaining to funding opportunities and grant administration and records minutes
Wireless account maintenance, allocation, and reconciliation including updating information and posting documents to Intranet.
Serves as back-up for accounts payable check processing and payroll
Responsible for the maintenance of documented Accounts Receivable and accounts payable processes for the Business Office
Uses active and reflective listening skills and affirmations to demonstrate respect and empathy, avoiding negative and derogatory labels that foster disrespect
Understand that behaviors, responses, attitudes, and emotions are a collection of survival skills often developed in response to traumatic experiences
Maintain confidentiality of employees, volunteers, and program participants to provide a safe environment
Attend all required agency traininngs
Ability to work effectively with program participants and family members, employees and vendors in a culturally diverse environment to support healing and recovery
Other duties as assigned
QUALIFICATIONS:
Bachelor's Degree from an accredited college required, experience in Accounting and/or Business preferred
Minimum two years of experience in grant or contract administration and expertise in the applicable rules, regulations and procedures pertaining to city, state, and/or federal funding preferred
Must be highly organized, detail focused, have excellent time management and possess strong computer skills
Must work independently with a high degree of initiative
Requires advanced skills in analysis, organization, and planning; must be able to successfully work on multiple projects simultaneously and meet deadline.
Proficiency with standard business software packages (Microsoft Excel, Word), the Internet and Windows-based desktop computers. Great Plains is a plus
Excellent written and oral communications skills
Ability to work with external funders and diverse management staff disciplines in highly complex environments
Knowledge of childhood trauma and prior experience working in settings with youth and families that have been exposed to trauma or experiencing traumatic stress preferred
Knowledge of youth development, adolescent issues, positive youth development/strength-based approach preferred
No history of child abuse or neglect
Ability to pass background and drug screen
This position meets the FLSA requirements for Exempt
Job descriptions are not intended, and should not be construed to be all-inclusive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.
Equal Opportunity Employer M/F/D/V