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Form of workJob Description
Law Firm Administrator/Firm Administrator
Location: North Miami Beach
Salary: $100k to $130k may go a little higher but depends on experience plus benefits.
Location: North Miami Beach
Salary: $100k to $130k may go a little higher but depends on experience plus benefits.
Benefits:
- Dental Insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Law Firm Administrator with good knowledge of supervising/managing who will handle human resources with paralegal skills knows how to pull a client statement and has experience on the billing side of a case management system.
Law Firm Administrator must have a strong work ethic, organizational skills, attention to detail, ability to multitask and communicate effectively with others.
Law Firm Administrator Job Details:
- Must have experience in the legal field as a paralegal with management or supervisory experience.
- Manage employee's time worked and PTO and oversee/manage the office staff as part of human resources responsibilities.
- Knowledge of bookkeeping, running billing, cutting checks, payroll, backup bookkeeper
- Maintain filing systems for open/closed matters.
- Help with projects as well as assisting the attorneys.
- Must be able to handle Human Resources and you will manage staff, maintain relationships with clients and vendors, and aid legal assistants as needed.
- Must be tech-savvy, ability to use video calling, know case management software, Microsoft Office, QuickBooks, cloud-based programs, etc.
- Oversee and manage the daily operations of a law office.
- Coordinate and schedule appointments, meetings, and hearings.
- Maintain and update calendars for attorneys and paralegals.
- Coordinate with clients for payments/retainers and update QuickBooks.
- Manage the reception area, including answering phone calls and directing inquiries.
- Supervise and train office staff, providing guidance and support.
- Handling PTO, hiring, terminations, reviews, onboarding, etc.
- Maintain office supplies inventory and place orders as needed.
- Manage client records, ensuring accuracy and confidentiality.
- Utilize phone systems to handle incoming and outgoing calls efficiently.
- Organize and maintain files, both electronic and physical.
- Knows how to pull a client statement
- Experience on the billing side of a case management system
Law Firm Administrator Qualifications:
- Proven experience in office management in a law office.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficient in using QuickBooks
- Knows how to pull a client statement, billing, cut checks, payroll, etc.
- Experience on the billing side of a case management system
- Knowledge of legal office management practices.
- Ability to work well under pressure and meet deadlines.
- Attention to detail and accuracy in all aspects of work.
- Ability to handle sensitive information with confidentiality.
- Demonstrated leadership abilities in managing a team.
- Handling PTO, hiring, terminations, reviews, onboarding, etc.
- Bilingual English and Spanish is a plus but not a must.
