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SalaryThank you for your interest in employment with Kenosha County!
JUDICIAL ASSISTANT
CIRCUIT COURT OFFICE
Do you have impeccable attention to detail and thrive in a fast-paced environment?
Our Judicial Assistants work directly with Circuit Court Judges, Commissioners, and the Clerk of Courts. The role of Judicial Assistant provides a high level of legal administrative support to ensure workflow is managed in a way so that cases progress smoothly and efficiently through the judicial system.
As a Judicial Assistant with Kenosha County, you will:
- enjoy a highly sought-after work/life balance with weekends and 12 County-recognized holidays off;
- have a work schedule of Monday through Friday from 8:00 AM to 5:00 PM; and
- have the opportunity to work with the Wisconsin Judicial Branch and gain insight into court processes and the administration of justice.
Equal Opportunity Employer.
2024 Hiring Range: $25.15 - $28.58 per hour
Position Summary and Job Duties
Under the direction of the clerk of Circuit Court and assigned supervisor, tasks are generally performed following standard office procedures and department policies and procedures in accordance with statutes and Supreme Court Rules. The selected candidate will be responsible for making sure all court documents are prepared accurately and timely to attorneys, litigants, law enforcement agencies, and other departments.
Judicial Assistants are sworn Deputy Clerks of Court and must provide outstanding customer service during stressful situations; be comfortable interacting with judges, attorneys, litigants, and executive level management on a daily basis; be committed to continuous learning; be able to complete tasks efficiently in accordance with statutory time limits; and have the ability to be discreet with occasional independent thinking.
Assignment of court officials may change due to operational needs and/or
management discretion.
- Provides administrative duties to Circuit Court Judges/Commissioners including performing legal secretarial duties; developing a master calendar; preparing, docketing, and distributing appropriate paperwork
- Monitors caseload for proper disposition
- Ensures all court documents are prepared, docketed, scanned, and distributed to litigants in a timely and efficient manner
- Adheres to Model Court Recordkeeping procedures
- Serves as liaison to stakeholders, including law enforcement, litigants, attorneys, and service providers
- Prepares correspondence, warrants, bonds, and other court documents
- Develops and maintains court calendars, including scheduling of hearings and meetings
- Prepares and assembles legal documents, articles, exhibits, reports, statements, evidence, and other materials
- Prepares entries into court record and clerks in-court hearings
- Determines appropriate fines and fees
- Arranges for security when needed
- Acts as receptionist for branch and provides back-up support for customer service desk and other Deputy Clerk functions
- Administers oaths to witnesses and jurors during court proceedings
- Explains court procedures, processes, rules, and requirements without providing legal advice
- Coordinates and advises of courtroom coverage for judicial and commissioner absences
- Assists with training new Circuit Court staff
- Monitors Digital Audio Recording equipment
- Performs scanning, integrity checking, and electronic file conversion of court documents
- Performs other duties as required or assigned
- Knowledge of the criminal justice system process, court procedures, practices, legal terms, documents, Wisconsin Statutes, and time limits
- Skill in the use of Microsoft Office, including Word, Outlook, and Excel
- Competencies: time management, prioritization, organization, and record keeping
- Ability to draft and prepare legal papers
- Ability to work independently to meet deadlines
- Ability to maintain confidentiality requirements
- Ability to work respectfully in a diverse and inclusive environment
- Associate degree in legal studies or related field, or a combination of applicable education and experience
- Two to three years of professional work experience in a legal or court environment
- Paralegal certificate preferred
- Ability to work overtime as required
- Ability to achieve and maintain Wisconsin Notary Public commission
- Possession of valid driver’s license and acceptable driving record
- Health, dental and vision insurance effective first of month following 30 days of employment with the ability to reduce premium contribution through participation in a wellness program
- Flexible Spending Accounts
- Employee Assistance Program
- Paid Time Off
- Twelve Paid Holidays
- Retirement Plan: Participation in the Wisconsin Retirement System which includes County-paid life insurance
- Tuition Reimbursement
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position involves frequent light physical demands, such as exerting up to 25 pounds of force occasionally and up to 10 pounds of force frequently, and occasional lifting and transporting of moderately heavy objects, such as office supplies/large files/reading materials
- Ability to sit for extended periods of time
- Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects
The work environment and exposures described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Will frequently work in an office or similar indoor environment
- Will have occasional exposure to individuals who are rude or irate and may have known violent backgrounds
- Application Review - Qualifying
- Oral Interview - Qualifying
- Background Check - Qualifying
- Drug Screen - Qualifying
To learn more about the Kenosha County Circuit Court, please visit: https://www.kenoshacounty.org/118/Clerk-of-Courts
Applications must be submitted no later than Monday, April 8, 2024.
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE9 (Min. $25.15 – Max. $32.01).
This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, visit: https://www.visitkenosha.com/
Thank you for your interest in employment with Kenosha County!
Kenosha County is an affirmative action, equal opportunity employer.
