AddressPerforms a wide variety of Institutional Review Board administrative support services including office support involving word processing, telephone reception, and record and file maintenance specific to IRB reviews, IRB meetings and IRB correspondence. Services provided to overall department with specific attention to IRB support and the Regulatory and Administrative Affairs division of the PPHS Office.
Responsibilities
- Accreditation:
- Supports leadership in the Regulatory and Administrative Affairs department.
- Specifically, provides support to/for management to maintain, modify, and update AAHRPP Accreditation program.
- Quality Assurance/Improvement:
- Support the workflow processes to assure that the MSSM IRB SOPs supports an efficient and high-quality human research subjects protection program. Support management and all IRB staff to streamline procedures and maximize the intellectual talents of the unit
- Electronic System:
- Provide support within the PPHS e-processing program and computer support services
- Maintain PPHS website including monitoring, auditing, updating information, making recommendations and writing copy.
- Submission Management, Correspondence, and Data Archiving:
- Provide support to IRB Analyst teams
- Provide support/guidance to investigators and research staff related to PPHS Standard Operating Procedures (SOPs) and project processing with an expectation of developing a working knowledge of Human Subjects regulations within the first year of employment.
- Assist researchers and troubleshoot routine issues regarding IRB submissions and e-processing system.
- Types correspondence, memos, reports, minutes and other documents from dictation or handwritten copy and may compose routine correspondence, memoranda and meeting minutes.
- Assist in the project approval process
- Coordinates and processes R2S invoicing.
- Prepare approval documentation in compliance with departmental policy.
- Process daily tasks reporting according to PPHS SOPs.
- Proofreads typed materials and makes corrections, as needed.
- Board Member Assistance:
- Maintain required information about members for regulatory compliance, manage tracking, notifications and reminders.
- Coordinate dissemination of information to Board members for education training
- Preparation of materials to distribute to Board Members as instructed
- Assist in the dissemination of information to the research community
- General Administrative:
- Answers telephone, screens callers, relay messages and greets visitors.
- Schedules and maintains calendar for meetings and/or appointments
- Assist with routing, reminders, reporting, and other administrative tasks as assigned
- Performs other related duties as necessary
Qualifications
- Associate's degree or combination of equivalent of education and experience
- Knowledge of applicable federal regulations related to IRB and clinical research experience in research administration in support of clinical/biomedical research and/or IRB experience in a health care environment.
- 1 year of related IRB regulatory experience or research administration experience is required.
- Experience and knowledge related to IRB issues and human subjects research protection or equivalent combination of experience and education (typical experience might include ethics, clinical trial performance -industry or sponsor-investigator, and/or experience in an academic health center or medical school) preferred.
Employer Description
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
- Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
- Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
- Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.
Explore more about this opportunity and how you can help us write a new chapter in our history!
“About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”
EOE Minorities/Women/Disabled/Veterans
Compensation
The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23.0137 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
