Ip Docketing Specialist

Burr & Forman LLP has an immediate opening in our Charlotte, NC office for a full-time, experienced IP Docketing Specialist.  The IP Docketing Specialist provides comprehensive IP docketing services to the firm, including foreign and domestic patent and trademark docketing.  This position is a unique opportunity to join a firm that prioritizes our clients, colleagues, and communities.  Burr & Forman enjoys a highly collaborative culture in a familiar environment where individual contributions are recognized and valued.  Our clients have local, national, and international interests, and the work we do is interesting and important.  If you’re a service-minded professional with intellectual curiosity and excellent work ethic, please consider joining our team at Burr & Forman. 

KEY CONTRIBUTIONS

• Review, docket and distribute a high volume of incoming correspondence from the USPTO, WIPO and foreign associates according to established procedures
• Open new matters and input records into IP Docketing system, FoundationIP, for both foreign and domestic patent, trademark, and copyright cases
• Provide auditing service for matters and docketed actions to ensure quality control of client data
• Generate client status reports including researching to confirm status of pending or issued applications at the USPTO and in foreign IP offices
• Clear the docket daily, including sending reminders as needed
• Keep current with USPTO, PCT, Madrid Protocol and Foreign IP rules and practices associated with deadlines
• Manage and work with IP Docketing team and/or other teams within the firm to complete special projects as requested
• Assist with the process of transferring in/out of clients/matters (coordinating with old/new firm, obtaining necessary POAs, reviewing each individual matter for accuracy, inputting all data into our docket, etc.)
• Assist with monitoring and instructing annuity payments according to client instructions, track payment decisions, and submit annuity invoices for all patent prosecution matters
• Assist in other administrative tasks to ensure a smooth office workflow

THE ESSENTIALS

•  A high school diploma or equivalent and relevant work experience required; a college degree is preferred
• Two (2) or more years of general IP experience preferred
• Experience with IP Docketing system, FoundationIP is a plus
• Ability to work independently and as a member of the team
• Highly organized, detail-orientated, proactive with a desire to take ownership as a contributing member of the team
• Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually)
• Proven problem solving, critical thinking, and decision-making skills
• Unquestioned integrity and professionalism
• Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations
• Ability to change and adapt to current and future responsibilities and circumstances
• Proficient in Microsoft Suite (Word, Excel, Outlook)

EOE/M/F/Vet/Disabled

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, national origin, military and protected veteran status, sexual orientation, gender identity or expression, transgender status, sex stereotyping, or disability.

Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.