Invoice Specialist

The Invoice Specialist supports multiple subsidiaries within the Facilities, Enterprise Security, and Risk organization by processing invoices for the multiple functions and services. The primary focus of the specialist is reviewing and applying correct accounting code to invoices, obtaining the proper payment approvals, maintaining accurate invoice records, and submitting invoices to AP for payment. This role will also be responsible for researching past invoice payments, as needed, by querying the accounting system to locate specific paid invoices. This position is listed as a voluntary remote or local telecommute. The desired candidate should be able to commute to the corporate office located in McKinney, Texas on needed days.
The Invoice Specialist role will also be responsible for placing orders for various supply items across the enterprise such as copy paper, specialized envelopes, rubber stamps, boxes, and other essentials to conduct daily business or meet project demands. These ordering activities will require a much smaller percentage of the specialist's time.
Invoice Processing

• Receive invoices from a variety of sources for processing (directly mail to individual's email, receipt in Security Invoices , FG Invoices and other designated mailboxes, extract from vendor web portals, etc.)
• Record all invoices in the designated Excel tracking sheets, review and apply correct accounting code, obtain payment approval, and submit to AP for payment
• Periodically review invoice tracking sheets for anomalies and potential cost savings
• For any questionable invoices, identify previously paid invoices to the vendor by querying Lawson. Raise concerns to the Security Program Manager for guidance
• Maintain the Service Agreements/Contracts record system
• Assist the Security Program Manager with departmental budgeting and other daily tasks
• Order materials (envelops, boxes, rubber stamps, supplies, etc.) as requested by other departments

Required Skills

• Must have keen attention to details
• Ability to evaluate documentation for incongruity and exercise discernment for escalation
• Medium to advanced Microsoft Excel skills including ability to set up spreadsheets and proficiency at working with large data sheets (data filtering, sorting, importing/exporting data to Excel, etc.)
• Type 25-30 wpm
• Lawson Accounts Payable system, a plus
• Excellent written and verbal communication skills
• Reliable and predictable attendance of your assigned shift
• Ability to work Full-Time and/or Part-Time based on the specific position for which you're applying

Required Experience

• High school diploma or equivalent. Associates degree in accounting/finance, preferred
• One to three years general accounting experience and/or training

Qualifications:

• Must have keen attention to details
• Ability to evaluate documentation for incongruity and exercise discernment for escalation
• Medium to advanced Microsoft Excel skills including ability to set up spreadsheets and proficiency at working with large data sheets (data filtering, sorting, importing/exporting data to Excel, etc.)
• Type 25-30 wpm
• Lawson Accounts Payable system, a plus
• Excellent written and verbal communication skills
• Reliable and predictable attendance of your assigned shift
• Ability to work Full-Time and/or Part-Time based on the specific position for which you're applying